1. A. The F/EA shall have an identifiable governing body with responsibility for and authority over its policies and activities.
2. B. The F/EA shall have documents identifying all members of the governing body, their addresses, their terms of membership, and officers of the governing body.

3. C. The governing body of the F/EA shall:

   1. 1. ensure continual compliance and conformity with all relevant federal, state, local, and municipal laws and regulations;
   2. 2. ensure the F/EA is adequately funded and fiscally sound;
   3. 3. review and approve the F/EA’s annual budget; and
   4. 4. designate a person to act as administrator and delegate sufficient authority to this person to manage the F/EA.

4. D. The F/EA shall maintain an administrative file that includes:

   1. 1. documents identifying the governing body;
   2. 2. a list of members and officers of the governing body, along with their addresses and terms of membership;
   3. 3. minutes of formal meetings and by-laws of the governing body, if applicable;
   4. 4. documentation of the F/EA’s authority to operate under state law;
   5. 5. an organizational chart of the F/EA which clearly delineates the line of authority;
   6. 6. all leases, contracts and purchases-of-service agreements to which the F/EA is a party;
   7. 7. insurance policies;
   8. 8. annual budgets and, if performed, audit reports;
   9. 9. the F/EA’s policies and procedures; and
   10. 10. documentation of any corrective action taken as a result of external or internal reviews.

Authority Note

AUTHORITY NOTE: Promulgated in accordance with R.S. 36:254 and Title XIX of the Social Security Act.

Historical Note

HISTORICAL NOTE: Promulgated by the Department of Health, Bureau of Health Services Financing, the Office of Aging and Adult Services, and the Office for Citizens with Developmental Disabilities, LR 49:1560 (September 2023).