1. A. The records shall be packed according to the following requirements:

   1. 1. The records shall be boxed in an approved archival box obtained from the Louisiana State Archives.
   2. 2. The records in each box shall be from the same records series.
   3. 3. The records should be packed in the same order as they are filed in the agency and placed into the box with care.
   4. 4. Boxes shall not contain mixed media (i.e., microfiche with paper records).
   5. 5. Approximately 1 inch of space shall be left in each box to facilitate retrieval.
   6. 6. The approximate weight of each box shall not exceed 35 pounds.
   7. 7. Taping of printed descriptions to the box and use of packing tape is prohibited.
   8. 8. To protect the records in case of fire, agencies are strongly encouraged to pack the boxes with the records facing the long side (15 inch) of the box. If records being packed are letter-sized (8 ½ inches x 11 inches), the remaining space in the back of the box may include additional records with the records facing the short side (12 inch) of the box.
   9. 9. Boxes shall not contain hanging file folders, three ring binders, or binder clips.
2. 10. If boxes contain records in a media other than paper (i.e., microfilm, audio/video files), the media type should be noted on the Louisiana State Archives Transmittal Form.

Authority Note

AUTHORITY NOTE: Promulgated in accordance with R.S. 44:405.

Historical Note

HISTORICAL NOTE: Promulgated by the Department of State, Office of the Secretary of State, Division of Archives, LR 29:955 (June 2003), amended LR 51:1873 (November 2025).