A. An agency may request access to or check out the agency's records by following these procedures:
- 1. The agency must contact the records center by either phone or email requesting access to or checking out a file(s) or box(es) by listing the records center box number for the boxes being requested and providing the file name(s) if particular files are being requested.
- 2. Requests will be processed on a first-come, first-serve basis.
- 3. The records center will contact the agency's records officer when the records in question are ready for review or pick-up. Upon arrival at the records center, agency personnel will be required to show proper identification before access to the records will be granted.
- 4. To check out records from the records center, an employee from the depositing agency shall sign acknowledging he has received the requested boxes and/or files.
- 5. Once an agency checks out a record, the responsibility for the record returns to the agency.
Authority Note
AUTHORITY NOTE: Promulgated in accordance with R.S. 44:405.
Historical Note
HISTORICAL NOTE: Promulgated by the Department of State, Office of the Secretary of State, Division of Archives, LR 29:954 (June 2003), amended LR 51:1872 (November 2025).