1. A. Prior to the delivery of records to the records center for storage, an agency must submit a completed Form SS ARC 103 (Records Center Transmittal Form) to the records center.

   1. 1. A separate transmittal form (SS ARC 103) shall be completed for each disposal date (i.e., January or July of a given year).

   2. 2. For each box, the agency shall include the following information on their transmittal forms:

      1. a. agency box number;
      2. b. beginning and ending dates for the records in the box;
      3. c. the records series title as it appears on the agency’s approved retention schedule;
      4. d. a notation if the records are on a media other than paper; and
      5. e. a notation if any of the records contain confidential information.

Authority Note

AUTHORITY NOTE: Promulgated in accordance with R.S. 44:405.

Historical Note

HISTORICAL NOTE: Promulgated by the Department of State, Office of the Secretary of State, Division of Archives, LR 29:953 (June 2003), amended LR 51:1872 (November 2025).