- A. An email is classified into a record series based on its content not its format. Email should not be treated as a single records series for retention scheduling purposes. Email should be incorporated into existing records series maintained by an agency.
- B. An email must be maintained for the full time period specified in the retention schedule for its associated records series.
- C. Agencies may adopt a Capstone or modified Capstone approach to email management and categorize and schedule emails based on the work and/or position of the email account owner. Agencies should refer to NARA Bulletin 2013-02, “Guidance on a New Approach to Managing Email Records” or any superseding guidelines developed by the same authority.
Authority Note
AUTHORITY NOTE: Promulgated in accordance with R.S. 44:405.
Historical Note
HISTORICAL NOTE: Promulgated by the Department of State, Office of the Office of the Secretary of State, Division of Archives, LR 29:958 (June 2003), amended by the Department of State, Office of the Secretary of State, Division of Archives, LR 51:1878 (November 2025).