1. A. To respond to the needs of state agencies, as well as for auditing purposes and for programming purposes in the State’s LaGov SRM system, it shall be the policy of the Office of State Procurement to delegate to agencies which are subject to the provisions of the Louisiana Procurement Code the authority to purchase, procure and contract up to maximum limits by assigning to each a Delegated Procurement Authority (“DPA”).

   1. 1. DPA refers to the maximum amount an agency may purchase, procure or contract for without utilizing the services of, or having to seek preapproval from, the Office of State Procurement.

   2. 2. Any agency that acts under a DPA extended by the Office of State Procurement is responsible for ensuring that any purchase or contract fully complies with all applicable requirements under the Procurement Code, rules and applicable OSP policy, including, but not limited to:

      1. a. any and all requirements to seek approval to use a Request for Proposals (“RFP”) solicitation before it is issued or to seek approval from a Procurement Support Team where applicable;
      2. b. any and all requirements to solicit quotes, to competitively bid or to seek competitive proposals, or to post solicitations to the State’s electronic vendor notification system;
      3. c. any and all requirements to report contracts, including sole source and emergency contracts, to the Office of State Procurement, the Legislature and the Louisiana Legislative Auditor as may be applicable; and
      4. d. any and all requirements to seek ratification of purchases or contracts that do not comply with law.

   3. 3. Any agency that acts under a DPA extended by the Office of State Procurement is responsible for:

      1. a. maintaining comprehensive records of such procurement transactions in an organized format;
      2. b. making such records available to OSP for review within three business days in the format prescribed by OSP, upon request; and
      3. c. retaining such records for a minimum of five years or the corresponding regular retention period prescribed by the State Archives for the types of documents involved, whichever is greater.

2. B. Any contract for professional, personal, consulting or social services, entered into by an agency must be:

   1. 1. reduced to writing;
   2. 2. signed by the contractor and the agency head; and
   3. 3. entered into the state’s LaGov SRM system.

3. C. Any contract for complex services, IT hardware maintenance, software, software maintenance, or major repairs entered into by an agency must be:

   1. 1. reduced to a purchase order;
   2. 2. signed by authorized agency personnel; and
   3. 3. entered into the state’s LaGov SRM system.

Authority Note

AUTHORITY NOTE: Promulgated in accordance with R.S. 39:1566.

Historical Note

HISTORICAL NOTE: Promulgated by the Office of the Governor, Division of Administration, Office of State Procurement, LR 42:2 (January 2016), amended LR 47:198 (January 2021).