1. A. Printed Matter Prohibitions

   1. 1. No branch, department, agency, official, employee, or other entity of state government shall print or cause to be printed any bulletin, leaflet, Christmas card, personalized memorandum stationery, or other similar communication, circular, book, report, or similar publication, except those required by law. The state department, board, commission, or agency submitting a request for print or printing services shall be responsible for ensuring compliance with all provisions of this Subchapter.
   2. 2. All printed matter shall be effected in a uniform manner as to basic content, size, quality of paper, and use of color as contained in standards established and promulgated by the Office of Technology Services. The state chief information officer, or the state chief information officer’s designee, is empowered to make such exceptions to the provisions of this Subchapter affecting the executive branch of state government, as may be in the state’s best interests.
   3. 3. No public official of any branch, department, agency, or other entity of state or local government shall affix his or her name or picture on drivers’ licenses, except their own personal driver's license, issued by the state, or any publicly owned motor vehicle; nor shall any such official cause his name or picture to be so affixed.

   4. 4. Exceptions. The provisions of this Section shall not be construed to prohibit the printing or publication of any printed matter required by any federal law or regulation in order that the state or any department or agency thereof may obtain or receive federal funds, grants, or assistance.

      1. a. The provisions of this Section shall apply to printed matter printed pursuant to any such federal law or regulation to the extent that this Section does not conflict with any such law or regulation.
      2. b. The Louisiana Workforce Commission is not prohibited from printing, or causing to be printed, any statistical or other information, including legal publications, relating to employment conditions of workers or other publications, not required by law that would be helpful to any person affected by laws or rules and regulations of the commission.
      3. c. The Department of Culture, Recreation and Tourism is not prohibited from printing, or causing to be printed, any new promotional materials that enhance the development and implementation of cultural, recreational, and tourism programs when funds have been appropriated for that purpose.
      4. d. The Department of Wildlife and Fisheries is not prohibited from printing, or causing to be printed, any new promotional materials that enhance the development and implementation of natural, recreational, and tourism programs when funds have been appropriated for that purpose.

2. B. Needs Assessment

   1. 1. Any department, agency, branch, official, employee, or other entity of state government seeking to print or have printed any public document shall perform a needs assessment to determine the basis of requirement for such publication, prior to the commencement of work the publication.
   2. 2. The needs assessment shall include information relative to the content of the matter to be printed, the reason for printing, the number of copies to be printed, the distribution and mailing list for the printing, and any other relevant specifications such as paper weight and color.
   3. 3. If the printed matter is to include a picture of a public official or employee, the needs assessment shall further include a specific reason for the inclusion of the picture in the publication.
   4. 4. The needs assessment shall be provided to and approved by the appropriate administrative head or department secretary prior to the expenditure of any funds for the printing of such document. The Needs Assessment shall be a public document and shall be open for public inspection and copying as provided by R.S. 44:1 et seq.
   5. 5. The provisions of Subsection B shall not apply to colleges, universities, or any other higher education institutions.

Authority Note

AUTHORITY NOTE: Promulgated in accordance with R.S. 43:31 and R.S. 43:31.1

Historical Note

HISTORICAL NOTE: Promulgated by the Office of the Governor, Division of Administration, LR 48:2529 (October 2022).