1. A. International travel must be approved by the Commissioner of Administration for all state agencies other than higher education.
2. B. The entity head of higher education institutions or his/her designee must approve international travel prior to the departure date.
3. C. All requests for approval must be accompanied by a detailed account of expected expenditures including airfare, room rates, dates, meals, local transportation, and any other known travel costs.

4. D. International travelers will be reimbursed based on the U.S. Department of State per diem rates for meals and lodging.

   U.S. Department of State Per Diem Rates - https://aoprals.state.gov/web920/per_diem.asp

   U.S. Department of State Meal Per Diem Breakdown - https://aoprals.state.gov/content.asp?content_id=114&menu_id=75

5. E. Agencies may decide to allow state travelers to be reimbursed for a Visa and/or immunizations when the traveler is traveling on behalf of the agency/university on official state business and must keep justification with the travel file. Passport reimbursements must be submitted to the department head for approval along with detailed justification as to why this reimbursement is being requested/approved.

6. F. Incidentals for international travel cannot exceed the listed allowance issued by the U.S. Department of State.

   1. 1. Incidentals for international travel are reimbursable at $5 per day without receipts.
   2. 2. Incidentals exceeding $5 require receipts and/or supporting documentation. (Not to exceed U.S. Department of State Allowance)
   3. 3. Incidental expenses for international travel are fees for laundry services and tips given to valets, porters, baggage carriers, and hotel staff.

Authority Note

AUTHORITY NOTE: Published in accordance with R.S. 39:231.

Historical Note

HISTORICAL NOTE: Written by the Office of the Governor, Division of Administration, November 1, 1972, published LR 1:179 (April 1975), amended LR 1:338 (August 1975), LR 2:312 (October 1976), LR 5:93 (May 1979), LR 8:405 (August 1980), LR 7:7 (January 1981), LR 8:406 (August 1982), LR 15:820 (October 1989), LR 16:965 (November 1990), LR 26:1258 (June 2000), LR 27:809 (June 2001), LR 28:1132 (June 2002), LR 30:1119 (June 2004), LR 31:1192 (June 2005), republished LR 33:1323 (July 2007), amended LR 34:1308 (July 2008), LR 35:1201 (July 2009), LR 36:1657 (July 2010), LR 37:2058 (July 2011), LR 38:1485, (July 2012), LR 39:1670 (July 2013), LR 40:1063 (June 2014), LR 41:1055 (June 2015), LR 42:994 (July 2016), LR 43:1123 (June 2017), LR 44:1186 (June 2018), LR 45:824 (June 2019), LR 46:853 (June 2020), LR 47:827 (June 2021), LR 47:1064 (July 2021), LR 48:1457 (June 2022), LR 48:2526 (October 2022), LR 49:1023 (June 2023), LR 51:764 (June 2025), effective July 1, 2025, LR 52:000 (June 2026), effective July 1, 2026.