1. A. Communication and Internet Expenses

   1. 1. Travelers with a state issued phone or receiving a monthly stipend are not allowed communication reimbursements for domestic travel.
   2. 2. State business communication costs may be reimbursed with receipts.
   3. 3. For international travel: up to $10 for personal calls upon arrival at each destination and up to $10 for personal calls every second night after the first night, if the travel extends several days. International charges by mobile service providers may be reimbursed with receipts and justification of the business need. If travelers are reimbursed for international charges, the traveler is not allowed to receive an allowance for personal calls.
   4. 4. Internet access charges for official state business from hotels or other travel locations are reimbursable with receipts.

2. B. Storage and Handling Charges

   1. 1. Storage and handling charges for state equipment/materials are allowed to be placed on the agency’s CBA account. Receipts are required for these transactions.

3. C. Luggage Allowances

   1. 1. Department head or his/her designee may approve reimbursement to a traveler for airline charges for one checked bag for a business trip of five days or less and for two checked bags for business trips exceeding five days. Additional luggage or equipment required for the business travel may be reimbursed with justification and receipts.

   2. 2. Travelers will be reimbursed for excess baggage charges (overweight baggage) only in the following circumstances:

      1. a. when traveling with heavy or bulky materials or equipment necessary for business.
      2. b. the excess baggage contains agency records or property.
   3. 3. The traveler should always consider shipping material to the final destination or splitting material into additional pieces of luggage to determine the most cost-effective method for the State.
   4. 4. Laundry Services (Domestic Travel Only). If traveling for more than seven days, laundry services may be reimbursed with the department head or his/her designee’s prior approval. Receipts are required and may be reimbursed up to the actual cost.

Authority Note

AUTHORITY NOTE: Published in accordance with R.S. 39:231.

Historical Note

HISTORICAL NOTE: Written by the Office of the Governor, Division of Administration, November 1, 1972, published LR 1:179 (April 1975), amended LR 1:338 (August 1975), LR 2:312 (October 1976), LR 5:93 (May 1979), LR 6:405 (August 1980), LR 7:7 (January 1981), LR 8:406 (August 1982), LR 15:820 (October 1989), LR 16:965 (November 1990), LR 26:1258 (June 2000), LR 27:808 (June 2001), LR 28:1131 (June 2002), LR 30:1118 (June 2004), LR 31:1190 (June 2005), LR 32:941 (June 2006), republished LR 33:1322 (July 2007), amended LR 34:1307 (July 2008), LR 35:1200 (July 2009), LR 36:1656 (July 2010), LR 37:2057 (July 2011), LR 38:1484, (July 2012), LR 39:1669 (July 2013), LR 40:1062 (June 2014), LR 41:1054 (June 2015), LR 42:992 (July 2016), LR 43:1121 (June 2017), LR 44:1185 (June 2018), LR 45:823 (June 2019), LR 46:852 (June 2020), LR 47:826 (June 2021), LR 47:1063 (July 2021), LR 48:1456 (June 2022), LR 48:2525 (October 2022), LR 49:1022 (June 2023), LR 51:763 (June 2025), effective July 1, 2025, LR 52:000 (June 2026), effective July 1, 2026.