1. A. Agencies must notify employee of overpayment according to guidelines in §705. The written notice to the employee must include a demand for repayment.

2. B. The following repayment options are available:

   1. 1. one-time personal payment from employee (i.e., check, money order); or

   2. 2. payment plan:

      1. a. employee may submit multiple payments as agreed upon with the agency;
      2. b. the period of recoupment may not exceed 12 months. Agencies paid through ISIS HR must obtain approval from OSUP for exceptions to the 12 month period.

3. C. If an agency is unable to recover overpayments from a separated employee, the agency must follow agency policies regarding consulting the legal department of the specific overpaying agency to determine if legal recourse is warranted. Items to consider are:

   1. 1. total dollar value of the overpayment;
   2. 2. period of time for which the overpayment has occurred;
   3. 3. period of time that has elapsed since the overpayment;
   4. 4. cost of recoupment efforts; and
   5. 5. likelihood of success of continued recoupment efforts.

Authority Note

AUTHORITY NOTE: Promulgated in accordance with R.S. 42:460.

Historical Note

HISTORICAL NOTE: Promulgated by the Office of the Governor, Division of Administration, Office of State Uniform Payroll, LR 31:645 (March 2005).