1. A. When preparing a five-year capital outlay plan, a first year request should reflect only those projects which must be funded next year. If a project can wait, it should be shown in years 2-5 of the request.

2. B. For projects other than those funded from self-generated cash, federal funds or dedicated revenues, the only anticipated source of funding available is the sale of general obligation bonds. It is, therefore, necessary to limit capital outlay projects which do not have a cash source of funding to those which have an anticipated useful life of 20 years or more and a value or cost of at least $50,000. Examples of projects that qualify for inclusion in the capital outlay bill are:

   1. 1. land acquisition;
   2. 2. site development and improvement;
   3. 3. acquisition or construction of buildings or other structures;
   4. 4. additions of expansions to existing facilities;
   5. 5. major repair or renovation of existing facilities;
   6. 6. installation, extension or replacement of utility systems or major building system components;
   7. 7. roof replacement;
   8. 8. asbestos abatement;
   9. 9. fixed equipment which is connected to building utility systems;
   10. 10. initial equipment and furnishings for new buildings. However, depending on the useful life of equipment and furnishings, a decision may be made to fund these items through alternate sources.

3. C. Capital outlay requests should not include any of the following:

   1. 1. minor repair or renovation projects, such as painting, flooring, etc.;
   2. 2. minor roof repairs which do not extend the useful life of the roof;
   3. 3. movable equipment and furnishings, except that associated with new buildings;
   4. 4. vehicles of any type;
   5. 5. materials and supplies;
   6. 6. repair or renovation of minor building components, such as plumbing fixtures, locks, etc.;
   7. 7. routine maintenance of existing equipment.
4. D. All requests are due to Facility Planning and Control by November 1, and must be submitted through and prioritized by the appropriate governing authority. Each department should attach a summary sheet listing all requested projects in priority order by department. Project funding previously requested and appropriated in a prior year capital outlay act, but for which bonds were not sold in that prior year, must be requested again if the project funding is not reauthorized in the current outlay act.

5. E. Submit six hard copies of the budget request document and the completed diskette(s) (soft copy) along with a transmittal to: Division of Administration, Facility Planning and Control, State Capitol Annex, Room B-31, Post Office Box 94095, Baton Rouge, Louisiana 70804-9095. In addition, one duplicate hard copy set must be submitted at the same time to both the: Joint Legislative Capital Outlay Committee, 21st Floor, State Capitol, Post Office Box 94062, Baton Rouge, Louisiana 70804-9062; and Legislative Fiscal Office, 18th Floor, State Capitol, Post Office Box 94097, Baton Rouge, Louisiana 70804-9097.

   1. 1. For years 2-5 requests, the agency will need to complete only the "Recap Sheet" and the section entitled "Demonstration of Need" (Screens 1-8 in the CORTS program).
   2. 2. If assistance is needed in completing the forms or using the CORTS software, contact Facility Planning and Control at (225) 342-0820 or LINC 421-0820.

6. F. Terms Used in Capital Outlay Requests

   1. 1. Schedule Number Department plus FACS agency number. For nonstate entities, search for a schedule number that applies. If one cannot be found, use schedule number 00-0000.
   2. 2. Class A Project Emergency. A capitol project can be classified as emergency if it is essential to alleviate conditions hazardous to life or property. Examples include extensive roof leaks, structural defects, accreditation or code violations, asbestos/hazardous material abatement, and extensive breakdown of HVAC systems.
   3. 3. Class B Project. Current Program Requirements―needs that would allow an agency to bring its facilities up to program standards set by national or regional accrediting associations. Also, changes necessary to improve the functioning of a program belong in this classification. This would include measures to rectify inadequacies or the non-existence of facilities stipulated by accrediting associations required for program achievement. It would also include provisions for major alterations to meet or maintain current program requirements. Examples include addition of a new program, changes or relocation of an existing program.
   4. 4. Class C Project. Anticipated Program Needs―projects anticipated on the basis of increased enrollments, additional service, obsolescence of existing facilities, and changing an agency's role, scope or mission. Examples include addition of a new program, changes or relocation of an existing program.
   5. 5. Project Title. Give the project a concise, descriptive title. This title should be used on all correspondence, etc.
   6. 6. Project Priority Number. Assign a priority number to each new project request in keeping with the relative importance to the achievement of overall department goals. The priority number given a project must reflect the overall department priorities, not the priorities of a single institution.
   7. 7. State Funds. Include cash from the State General Fund.
   8. 8. General Obligation Bonds. Bonds or other evidences of indebtedness whose debt service is payable from the Bond Security and Redemption Fund.
   9. 9. Reimbursement Bonds. Special bonds whose debt service is payable by revenues derived from operation of the bond funded facility, e.g., a parking facility, toll bridge, laundry, etc.
   10. 10. Self-Generated Funds. Represents self-generated revenue from agency operations, e.g., license fees, admission fees, etc., or from statutory dedications.
   11. 11. Federal Funds. Any federal grant, loan, etc., that has been applied for, awarded, or received for the project.
   12. 12. Local and Other Funds. Any other type of financing not covered above, including interagency transfers, donations, etc. For nonstate entities, indicate any local matching of funds here; this should include any local bond issue proceeds, millages, or other forms of local participation.
   13. 13. Land Acquisition. Cost of purchasing real property, including closing costs.
   14. 14. Planning Cost. Fee for professional services for planning. This figure should be 10 percent of construction cost.
   15. 15. Construction Cost. Cost of construction, renovation, repair, demolition or other work, excluding land acquisition, professional fees, and other costs. This should include the cost of all fixed equipment, such as bathroom fixtures, laboratory and kitchen equipment, etc.
   16. 16. Miscellaneous. Incidental expenses not listed above, including insurance, legal and testing. This figure should be 10 percent of the construction cost.
   17. 17. Movable Equipment. Furnishings and equipment which are not fixed to the building or facility. If funds for movable equipment are being requested for the current year, a detailed, itemized listing must be provided. It should include a brief description of the equipment, the quantity of identical pieces, the estimated unit cost of each item, the estimated cost (sum of quantity times estimated unit cost), and the source from which the estimate was obtained.
   18. 18. Net Area/Person. Net area per person required to satisfy the function of the space type.
   19. 19. Net Area Required. Net area required for each functional space type (number of people times the net area per person required).
   20. 20. Burden Factor. Apply a percentage to the net area which reflects architectural burden for the facility; namely, circulation areas (corridors, elevators, stairs), janitorial and equipment rooms, public restrooms, interior and exterior walls and partitions, etc.

   21. 21. Total Gross Area. This is the product of the total net area times the burden factor percentage.

       
       NEW PROJECT REQUEST

       CAPITAL OUTLAY REQUEST FOR FY 1996-97

       PAGE – 1

       PROJECT

       TitleDescriptionPrograms ServedSite LocationTitleDescriptionPrograms ServedSite Location

       DEMONSTRATION OF NEED

       Purpose or Objectives of Proposed Project (Check as many as apply) [ ] Expand Existing Program [ ] Changes in Population Served [ ] Relocate Existing Program [ ] To Address Code Violations, Court Orders, [ ] Add New Program Accreditation [ ] Changes in Existing Program [ ] To Address Actual or Threatened Prop. Damage [ ] Changes in Mission, Goals, Objectives [ ] Changes in Accepted Standards/Guidelines [ ] Other Describe Program Service Description Number of Employees Present ____ Citizens Served ____ Future ____ Daily Users ____ Describe strategic long range plan for program (5 Yr?) APPLICABLE GUIDELINES/STANDARDS List publications, regulatory agencies guidelines for the program. Minimum or mandatory requirements of above listed for program. What alternatives were considered? [ ] Maintaining Status Quo [ ] Lease Space [ ] Use Existing Space [ ] Renovation of Existing Space [ ] New Space [ ] Expansions of Similar Program Elsewhere How use best option determined (Studies, Etc.)? Were any feasibility studies or needs assessment reports prepared? [ ] If so, please name contact person. Phone List socioeconomic and environmental affects of project. Identify and describe other similar facilities in your area and evaluate their capabilities to meet needs. Purpose or Objectives of Proposed Project (Check as many as apply) [ ] Expand Existing Program [ ] Changes in Population Served [ ] Relocate Existing Program [ ] To Address Code Violations, Court Orders, [ ] Add New Program Accreditation [ ] Changes in Existing Program [ ] To Address Actual or Threatened Prop. Damage [ ] Changes in Mission, Goals, Objectives [ ] Changes in Accepted Standards/Guidelines [ ] Other Describe Program Service Description Number of Employees Present ____ Citizens Served ____ Future ____ Daily Users ____ Describe strategic long range plan for program (5 Yr?) APPLICABLE GUIDELINES/STANDARDS List publications, regulatory agencies guidelines for the program. Minimum or mandatory requirements of above listed for program. What alternatives were considered? [ ] Maintaining Status Quo [ ] Lease Space [ ] Use Existing Space [ ] Renovation of Existing Space [ ] New Space [ ] Expansions of Similar Program Elsewhere How use best option determined (Studies, Etc.)? Were any feasibility studies or needs assessment reports prepared? [ ] If so, please name contact person. Phone List socioeconomic and environmental affects of project. Identify and describe other similar facilities in your area and evaluate their capabilities to meet needs.

       
       PROJECT RECAP SHEET

       CAPITAL OUTLAY REQUEST FOR FY 1996-97

       PAGE - R-1

       PROJECT REQUEST NUMBER
       Title

       Department Priority Number ___ of ___ Location

       A. Emergency Project { } Parish

       B. Current Project Requirements { } Senate District

       C. Anticipated Program Needs { } House District

       APPLICANT

       Schedule No. Site Code

       Department / Umbrella User State ID

       Agency / Management Board Dept. Contact

       Phone

       Local User Facility Local Contact

       Phone

       FINANCIAL

       Local User Agency Department F. P. & C

       Total Project Cost Estimate Estimate: Estimate Estimate Estimate

       Land / Building Acquisition Planning Costs (10%) Construction Costs Hazardous Materials Abatement	________________________________________________________	____________________________________________________________________________________	____________________________________________________________________________________	____________________________________________________________________________________
       Subtotal Misc./Contingency Costs (10%) Equipment Costs	__________________________________________	_______________________________________________________________	_______________________________________________________________	_______________________________________________________________
       Total	0	0	0	0
       Time Needed: Planning Construction

       If planning has begun, when will it be complete?

       PRIOR FUNDING:

       Authorized Source	Amount	Year	Act Number	Priority Level	Were Bonds Sold or Lines of Credit Granted?
       	_______			___________	Bonds ( ) Credit ( )
       Total (A)	0

       Proposed New Funding: First Year Years 2-5 Source of Funding

       State Funds Gen.Obl. Bonds Reimb. Bonds Self-Gen. Funds Federal Funds Other	____________________________________________________________________________________________________________ ______________________________________________________	____________________________________________________________________________________________________________ ______________________________________________________	Cash ( ) Rev.Bonds ( )
       Total	(B) 0	(C) 0

       Total Project Funding (A=B=C) ___________________________ (Should Equal Total Project Cost Estimate)

       Annual Operation & Maintenance Cost Increase (Decrease) _________________________0

       AGENCY IMPACT STATEMENT

       I hereby certify that this project/program has been reviewed, approved and integrated into our department's long range strategic plan and five year budget. The impact of this project/program's operating budget on our budget has been approved by Name: __________________________________________________________ Title: _______________________________ Date: _____/_____/_____

       DOA REVIEW

       Review Architect/Engineer : Review Date: _____/_____/_____ FPC Director : Review Date: _____/_____/_____ Review Budget Analyst : Review Date: _____/_____/_____ OPB Director : Review Date: _____/_____/_____

       DOA COMMENTS

       NEW PROJECT REQUEST

       CAPITAL OUTLAY REQUEST FOR FY 1996-97

       PAGE - 2

       ARCHITECTURAL PROGRAM

       Preparer Date Prepared ____/____/____ Type of Space # Occupants Net Area / Person Net Area Required
       			Net Area Required	0

       Net Area _________________ X Burden Factor _________ = Total Gross Area Required ________________________________________

       Totals

       ____________Employees _______________ Temporary Employees

       ____________ Visitors / Clients _______________ Student / Assistant

       ____________ Contract Employees _______________ Other

       Additional program requirements (Parking, Utilities Tie-In, Location, Shipping & Receiving, Public Access, Site Amenities, etc.) Describe below.

       What is the length of time needed for planning ?

       Construction ?

       NEW CONSTRUCTION

       What will happen to existing facility? (Demolition, Renovation, Expansion of other programs)

       How funded?

       Has site been surveyed for underground storage tanks? ( )

       When ?

       RENOVATION /ADDITION

       Describe history and condition of building, extent and date of previous major renovations.

       Describe the extent of the proposed renovation /addition.

       Where will the occupants be housed during construction ?

       How funded ?

       What portion of the const. Budget addresses modifications required to meet The Americans with Disabilities Act Guidelines (ADAG) ?

       What hazardous materials are addressed in the construction budget?

       ( ) Underground Storage Tanks ( ) PCB's ( ) Asbestos

       ( ) Lead Paint ( ) Other

       Has the facility's asbestos management plan been consulted for abatement requirements? ( )

       Contact person

       What is the current age, condition and type of the existing roof and estimated date of replacement?

       Describe roof penetrations, equipment, etc.

       For roofing projects, what is current condition of rooftop equipment & estimated date of replacement?

       
       NEW PROJECT REQUEST

       CAPITAL OUTLAY REQUEST FOR FY 1996-97

       PAGE - 3

       CONSTRUCTION COSTS

       Source of Data Date Prepared _____/_____/_____

       List special cost affecting factors considered (Unfinished Warehouse Space, Extraordinary HVAC, etc.)

       COST OF CONSTRUCTION CALCULATION; (Provided Roof S.F. if Roofing Project)

       Type of Space Total Gross Area Cost /S.F. Total Cost

       Subtotal/Average	0	0.00	0

       ADDITIONAL LINE ITEM EXPENSES (Parking, Utility Tie-In, Security System, etc.)

       Item Unit Cost Total Cost

       Subtotal		0
       Total Construction Cost		0

       EQUIPMENT COSTS

       Source of Data Date Prepared _____/_____/_____SUMMARY OF EQUIPMENT AND ESTIMATED COSTS: 0 0 0 0                   0 Total 0If this project is a current year request, attach an itemized breakdown with unit costs, estimated useful life of the equipment.If this project is for renovation or relocation for an existing program, will existing equipment continue to be used ? ( ) If not, why? Source of Data Date Prepared _____/_____/_____SUMMARY OF EQUIPMENT AND ESTIMATED COSTS: 0 0 0 0                   0 Total 0If this project is a current year request, attach an itemized breakdown with unit costs, estimated useful life of the equipment.If this project is for renovation or relocation for an existing program, will existing equipment continue to be used ? ( ) If not, why?

       PROPOSED PROJECT FUNDING

       96-97 97-98 98-99 99-00 00-01 Total

       G. O. Bonds State Funds Reimb. Bonds Self-Gen Revenue Federal Funds Local & Other Funds	______________________________________________________	______________________________________________________	____________________________________________________________	____________________________________________________________	__________________________________________________________________________________________	______________________________________________________________________________
       Total	0	0	0	0	0	0

       
       NEW PROJECT REQUEST

       CAPITAL OUTLAY REQUEST FOR FY 1996-97

       Page - 4

       PROGRAM OPERATING 7 MAINTENANCE COSTS

       BUDGET REQUEST SUMMARY

       (Should match submittals BR-1 and BR-2 to Annual Projected

       Office of Planning & Budget) Current Year Increase (Decrease)

       Budgeted After Project Completion

       Expenditures: Salaries Other Compensation Related Benefits Travel Operating Services Supplies Professional Services Other Charges Debt Services Interagency Funds Acquisitions Major Repairs Unallotted	___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________	__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
       Total Expenditures	0	0
       Means of Financing: State General Fund (Direct) State Gen. Fund By:: Interagency Transfers Fees & Self-Gen. Revenues Statutory Dedications Interim Emergency Board Federal Funds	_______________________________ ___________________________________________________________________________________________________________________________________________________________	__________________________________________ __________________________________________________________________________________________________________________________________________________________________________________________________________________
       Total Means of Financing	0	0
       Excess or (Deficiency) of Expenditures over Financing	______________________________0 (Should Equal 0)	_________________________________________0 (Should Equal 0)

       96-97 97-98 98-99 99-00 00-01

       Total Expenditures	0	0	0	0	0
       Means of Financing: State Gen. Fund (Direct) State Gen. Fund By: Interagency Transfers Fees & Self-Gen. Revenues Statutory Dedications Interim Emergency Board Federal Funds	_________ _____________________________________________	__________ __________________________________________________	_______________ ___________________________________________________________________________	________________ ________________________________________________________________________________	______________ ______________________________________________________________________
       Total Means of Financing	0	0	0	0	0
       MAILING ADDRESSES
       Applicant (Local User) Mailing Address Facility Physical Address

Authority Note

AUTHORITY NOTE: Promulgated in accordance with R.S. 39:102.C.

Historical Note

HISTORICAL NOTE: Promulgated by the Office of the Governor, Division of Administration, Facility Planning and Control Section, LR 7:6 (January 1981), amended LR 20:185 (February 1994).