LAC 31:III.123 – Rejection of Drayage or Storage Bids; Cancellation of Drayage or Storage Solicitations

A. The Secretary of State reserves the right to reject any and all bids when it is in the best interest of the state of Louisiana.
1. 1. Reasons for rejecting a bid include, but are not limited to:
  1. a. a determination of non-responsibility of a bidder(s); or
  2. b. the bid is not responsive (i.e., it did not meet specifications or comply with terms and conditions).
2. 2. Reasons for canceling a solicitation include, but are not limited to:
  1. a. the department no longer requires the service;
  2. b. bids received exceeded budgeted funds or were determined by the department to be unreasonable;
  3. c. the solicitation was flawed (i.e., specifications were not complete or were ambiguous);
  4. d. there is reason to believe that the bids received may have been collusive; or
  5. e. there is inadequate competition indicated by low response to the solicitation.
B. When bids are rejected or a solicitation is canceled, written notices shall be given to the bidders, giving the reasons for the rejection or cancellation.
C. When a solicitation is canceled, where appropriate, bidders will be given the opportunity to bid on the new solicitation.

AUTHORITY NOTE: Promulgated in accordance with
R.S. 36:742, R.S. 39:1581 and 1599.

HISTORICAL NOTE: Promulgated by the Department of State, Elections Division, LR 34:701 (April 2008).