1. A. The recorder and state librarian have exempted certain kinds of state publications from deposit requirements. A state agency is not required to deposit the following state publications:

   1. 1. advertisements;
   2. 2. agendas;
   3. 3. alumni materials;
   4. 4. announcements, bookmarks, postcards;
   5. 5. applications;
   6. 6. articles/reports published in commercial/professional literature, e.g. JAMA;
   7. 7. artwork (graphical representations without textual information);
   8. 8. bids, responses to bids, requests for bids;
   9. 9. calendars;
   10. 10. complex relational databases;
   11. 11. contracts;
   12. 12. correspondence;
   13. 13. course schedules;
   14. 14. curriculum catalogs (program-specific only);
   15. 15. drafts of plans, reports (unless historically significant or only version available);
   16. 16. event invitations, announcements, registration forms;
   17. 17. fiction, literary criticism, or poetry, except as may be included in literary journals;
   18. 18. forms and instruction manuals for their completion;
   19. 19. fundraising materials;
   20. 20. grant proposals, bids;
   21. 21. greeting cards;
   22. 22. job listings;
   23. 23. memorabilia/realia;
   24. 24. memoranda (including email);
   25. 25. minutes of internal departmental meetings (except public meeting minutes of boards/commissions/task forces and executive meeting minutes);
   26. 26. minutes of boards/commissions/task forces and executive meetings containing confidential information (unless redacted);
   27. 27. minutes of committee meetings of boards/commissions/task forces, even if public;
   28. 28. news/press releases, public service announcements;
   29. 29. newsletters and subscriber lists meant only for employee, faculty, or student use;
   30. 30. notices of sale;
   31. 31. opinions and orders issued by state courts;
   32. 32. daily or weekly periodicals (that are summarized in monthly or quarterly publications);
   33. 33. personnel manuals;
   34. 34. photographs;
   35. 35. policy handbooks intended only for internal use;
   36. 36. presentations/speeches given at conferences, meetings;
   37. 37. programs (announcements of events, training sessions);
   38. 38. recruitment materials;
   39. 39. reprints (reissued without change);
   40. 40. stationery;
   41. 41. student publications (produced by students), except for those published by the university or college;
   42. 42. telephone directories meant only for employee, faculty, or student use;
   43. 43. unedited compilations of data or information submitted via forms or other means from individuals or entities under the regulation of a state agency;
   44. 44. volunteer newsletters; and
   45. 45. websites in their entirety.

Authority Note

AUTHORITY NOTE: Promulgated in accordance with R.S. 25:122(B).

Historical Note

HISTORICAL NOTE: Promulgated by the Department of Culture, Recreation and Tourism, Office of the State Library, LR 8:187 (April 1982), amended LR 28:1577 (July 2002), amended by the Department of Culture, Recreation and Tourism, State Library, LR 39:70 (January 2013).