1. A. In order to maintain accountability over the full scale of collection, storage, and dissemination of CHRI, dissemination transactions records in the form of a log shall be kept by each criminal justice agency. The logging is required both to support the audit process and as a means of correcting erroneous dissemination. Logs may be kept as shown on LCLE Privacy and Security Form Number 8 but must, as a minimum, contain the following data elements:

   1. 1. a tracking, serial, or identification number in order to provide positive identification linkage between CHRI disseminated and the record from which extracted;
   2. 2. agency or individual to which or whom CHRI released;
   3. 3. address of agency or individual;
   4. 4. date of release or notification;
   5. 5. individual to whom information relates;
   6. 6. items of information released and how furnished (i.e., copy provided, written out by hand, mailed, teletype or computer terminal printout);
   7. 7. original entry or correction (indicate "O" or "C" as appropriate);
   8. 8. releasing official.

Authority Note

AUTHORITY NOTE: Promulgated in accordance with R.S. 15:1204 and R.S. 15:1207.

Historical Note

HISTORICAL NOTE: Promulgated by the Office of the Governor, Commission on Law Enforcement and Administration of Criminal Justice, LR 3:453 (November 1977), amended LR 4:508 (December 1978).