1. (a) Each licensee shall adopt and adhere to written policies and procedures providing for a written, consolidated, and current clinical record for each consumer to whom the licensee provides any service.

2. (b) This record shall meet the following criteria:

   1. (1) Be contemporaneously created during the course of services, in accordance with the policies and procedures of the licensee concerning the format, organization, and content of these records;
   2. (2) be stored in a secured location with access limited to staff providing treatment to that consumer, and to other individuals only as specified in the policies and procedures of the licensee; and

   3. (3) be maintained in accordance with policies and procedures of the licensee that provide for the following:

      1. (A) The retention of inactive records;
      2. (B) the destruction of obsolete records;
      3. (C) the duplication of records; and
      4. (D) the release of copies of records.

(Authorized by K.S.A. 75-3307b; implementing K.S.A. 39-1603, 39-1604(d), 39-1608(a) and (c), 65-4434(f), and 75-3304a; effective Oct. 28, 1991; amended July 7, 2003.)