Authority: IC 36-7-11.2-27

Affected: IC 36-7-11.2

Sec. 3. (a) No information pertaining to a pending case shall be discussed by, with, or in the presence of any commission member, and no person shall contact any commission member, orally or in writing, in advance of a public hearing on a case in an effort to influence such member's votes, except as follows:

1. (1) Plans, photographs, letters, petitions, or other nonverbal information in support or opposition of an application or petition may be submitted to the commission prior to the hearing by submitting such information to the chair of the commission, who shall make all such information part of the public record.
2. (2) The chair, or his or her designee, may provide to commission members in advance of a public hearing copies of applications, plans, photographs, letters, petitions, planning facts, and other nonverbal documentation submitted in support or opposition of an application or petition, provided the information is part of the public record.
3. (3) Prior to the hearing, verbal communication between the chair and applicants or petitioners shall be limited to procedural issues related to filing, documentation, notification, and hearing procedures.

(b) The applicant, petitioner, interested parties, or any attorney of record shall be informed of all letters, petitions, or other nonverbal communication received by the chair or by any other member of the commission at the public hearing and shall be provided a copy in accordance with Indiana's access to public records laws.

(Meridian Street Preservation Commission; 925 IAC 2-6-3; filed Mar 4, 2002, 3:00 p.m.: 25 IR 2252; readopted filed Jun 17, 2008, 9:31 a.m.: 20080625-IR-925080296RFA; readopted filed Oct 3, 2014, 3:26 p.m.: 20141029-IR-925140250RFA; readopted filed Nov 30, 2020, 12:08 p.m.: 20201230-IR- 925200361RFA)