Ind. Admin. Code tit. 832, r. 5-1-1.2 – Records

Sec. 1.2. (a) All funeral home licensees shall make the following records available to the board for the purposes of examination or inspection:

(1) The certificate of authority to sell preneed services or merchandise.
(2) A general price list.
(3) Bylaws and rules and regulations, if any.
(4) Preneed contracts.
(5) Other contracts, including at-need sales and contracts for burial rights.
(6) Preneed funeral contract consumer protection trust fund and regulatory trust fund remittances and supporting documentation.
(7) Records of cancellation requests and refunds given.

(b) All records referenced in subsection (a) must be maintained in a secure manner so as to be readily available for inspection. For purposes of this rule, "secure" may include one (1) or more of the following:

(1) A vault or fireproof container with a properly certified fire resistant capability of at least one (1) hour.
(2) A computer readable media backed up by diskette, or optical disk, or tape that is stored at an off-site location.
(3) Microfilm backed up by a security roll stored at an off-site location.
(4) A duplicate copy of the records referenced in this rule maintained at an off-site location and updated at least quarterly.
(5) Any other method that would ensure the funeral home licensee can readily produce records for inspection as required under these rules.

(State Board of Funeral and Cemetery Service; 832 IAC 5-1-1.2; filed Mar 11, 2013, 2:50 p.m.: 20130410-IR-832120198FRA; readopted filed Nov 25, 2013, 9:23 a.m.: 20131225-IR-832130288RFA; readopted filed Nov 27, 2019, 3:13 p.m.: 20191225-IR-832190184RFA)