Ind. Admin. Code tit. 50, r. 26-22-4 – Real property assessment data

Authority: IC 6-1.1-31-1; IC 6-1.1-31.5-3.5

Sec. 4. (a) HEADER RECORD (the first record in each file):

Column	Start	End	Length	Type	Comments/Format
Filename	1	18	18	A	Filename (e.g. "Filename: PARCEL", or "Filename: IMPROVE")
County Number	19	35	17	A	Constant value (e.g. "County Number: 23")
County Description	36	75	40	A	Constant value (e.g. "County Description: LAKE COUNTY")
Location Cost Multiplier	76	84	9	A	Constant value (e.g. "LCM: 1.01")
File Format ID	85	105	21	A	Constant value of "File Format ID: 2003A This communicates the version of the structure used to create the data.
County Contact Name	106	145	40	A	Constant value (e.g. "County Contact Name: Robert Smith")
County Contact Phone	146	185	40	A	Constant value (e.g. "County Contact Phone: 219-555-5555")
File create date	186	215	30	A	mm/dd/yyyy format (e.g. "File Create Date: 03/03/2003")
File create time	216	237	22	A	Constant value (e.g. "File Create Time: 1400")
Assessment Year	238	258	21	A	Constant value (e.g. "Assessment Year: 2002)
Pay Year	259	272	14	A	Constant value (e.g. "Pay Year: 2003")
Software Vendor Name	273	312	40	A	Constant value (e.g. "Software Vendor Name: ABC Vendor")
Software Package Name and Version	313	372	60	A	Constant value (e.g. "Software Package Name: ABC Assessor System Version 1.5)
Software Vendor Phone Number	373	420	48	A	Constant value (e.g. "Software Vendor Phone Number: 317-555-5555")
Software Vendor Email	421	468	48	A	Constant value (e.g. "Software Vendor Email: Help@ABCVendor.com")
Transmission Description	469	568	100	A	Constant value (e.g. "Transmission Description: Preliminary Data Submission - Test")

(b) REAL PROPERTY PARCEL DATA FILE (one record per parcel) - Filename = PARCEL

Column	Start	End	Length	Type	Comments/Format
Parcel Number	1	25	25	A	The State 18-digit parcel number.
GIS Parcel Number	26	50	25	A
State Township Number	51	54	4	A
District Number	55	57	3	A
State-Assigned District Number	58	60	3	A
Section and Plat	61	68	8	A
Routing Number	69	93	25	A
Property Address	94	133	40	A
Property Address City	134	163	30	A
Property Address Zip Code	164	173	10	A	Format xxxxx-xxxx
Property Class Code	174	176	3	A	Refer to Code List 1
Legal Description	177	676	500	A
Neighborhood Identifier	677	688	12	A
Neighborhood Factor	689	693	5	N	Format 3.2, e.g.: 08950; Implied: 089.50
Owner Name	694	773	80	A
Owner Street Address or PO Box	774	813	40	A
Owner Address City	814	843	30	A
Owner Address State	844	845	2	A
Owner Address Zip Code	846	855	10	A	Format xxxxx-xxxx
Date Transferred to Current Owner	856	865	10	A
Level (Y/N)	866	866	1	A
High (Y/N)	867	867	1	A
Low (Y/N)	868	868	1	A
Rolling (Y/N)	869	869	1	A
Swampy (Y/N)	870	870	1	A
Water (Y/N)	871	871	1	A
Sewer (Y/N)	872	872	1	A
Gas (Y/N)	873	873	1	A
Electricity (Y/N)	874	874	1	A
Street or Road Code	875	875	1	A	Refer to Code List 2
Sidewalk (Y/N)	876	876	1	A
Alley (Y/N)	877	877	1	A
Neighborhood Type	878	878	1	A	Refer to Code List 3
Waterfront Property Type	879	881	3	A
Zoning	882	886	5	A
Flood Hazard (Y/N)	887	887	1	A
Current AV - Total Land	888	899	12	N
Current AV - Total Improvements	900	911	12	N
AV - Total Land and Improvements	912	923	12	N
AV - Commercial Land	924	935	12	N	Should break AV up by Land Type Code. For Commercial/Industrial Land, refer to Code List 6
AV - Commercial Improvements	936	947	12	N	Should break AV up by Improvement Type Code. For Commercial/Industrial Improvements, refer to Code List 21B and 32
AV - Commercial Land and Improvements	948	959	12	N	Field should contain the sum of Commercial Land and Commercial Improvements broken out by Improvement Type Code and Land Type Code
AV - Residential Land and Lots	960	971	12	N
AV - Residential Improvements	972	983	12	N
AV - Residential Land and Improvements	984	995	12	N
AV - Non-residential Land	996	1007	12	N
AV - Non-residential Improvements	1008	1019	12	N
AV - Non-residential Land and Improvements	1020	1031	12	N
AV - Dwelling	1032	1043	12	N	If multiple dwellings exist, field should contain the total value of all dwellings on the parcel.
AV - Farmland	1044	1055	12	N
AV - Classified Land	1056	1067	12	N
AV - Homesite(s)	1068	1079	12	N
Legally Deeded Acreage	1080	1088	9	N	Format 5.4 e.g.: 200001000; Implied: 20000.1000
Average AV/Acre	1089	1102	14	N
Appraisal Date	1103	1112	10	A	Format mm/dd/yyyy
Reason for Change Code	1113	1114	2	A	Refer to Code List 5.
Prior AV - Total Land	1115	1126	12	N	This field should contain the assessed value at last tax lien date. The value prior to it being reassessed.
Prior AV - Total Improvements	1127	1138	12	N	This field should contain the assessed value at last tax lien date. The value prior to it being reassessed.
Adjustment Factor Applied	1139	1143	5	N	Format 3.2 e.g.: 00125; Implied: 001.25 Field should contain a "bottom line" adjustment factor in the event of equalization if applicable.

Column	Start	End	Length	Type	Comments/Format
Parcel Number	1	25	25	A	The State 18-digit parcel number.
Land/Lot Type Code	26	27	2	A	Refer to Code List 6
Actual Frontage	28	35	8	N	Format 7.1 e.g.: 00070005; Implied: 0007000.5
Effective Frontage	36	43	8	N	Format 7.1 e.g.: 00070005; Implied: 0007000.5
Effective Depth	44	51	8	N	Format 7.1 e.g.: 00070005; Implied: 007000.5
Base Rate	52	61	10	N	Format 8.2 (e.g.: 00010500.50)
Appraised Value	62	73	12	N	Field should contain the final AV of the land record after influence factors have been applied.
Acreage	74	83	10	N	Format 6.4 (e.g.: 12300.5555)
Square Feet	84	93	10	N	Format 8.2 (e.g.: 00010500.50)
Soil ID	94	98	5	A
Soil Productivity Factor	99	102	4	N	Format 2.2 e.g.: 0155; Implied: 01.55
Influence Factor Code 1	103	103	1	A	Refer to Code List 7
Influence Factor 1	104	107	4	N	Format +/- (e.g. -050 or 0025)
Influence Factor Code 2	108	108	1	A	Refer to Code List 7
Influence Factor 2	109	112	4	N	Format +/- (e.g. -050 or 0025)
Influence Factor Code 3	113	113	1	A	Refer to Code List 7
Influence Factor 3	114	117	4	N	Format +/- (e.g. -050 or 0025)
Depth Factor	118	120	3	N	Format 1.2 e.g.: 100; Implied: 1.00
Acreage Factor	121	123	3	N	Format 1.2 e.g.: 100; Implied: 1.00

(d) IMPROVEMENT FILE (0, 1, or many records per parcel) - Filename = IMPROVE

Column	Start	End	Length	Type	Comments/Format
Parcel Number	1	25	25	A	The State 18-digit parcel number.
Dwelling or Building Number (if applicable)	26	41	16	A
Identification Number	42	44	3	A
Improvement Type Code	45	52	8	A	Refer to Code List 21A for residential and 21B and 32 for commercial.
Story Height or Height	53	57	5	N	Format 3.2 e.g.: 00750; Implied: 007.50
Construction Type Code	58	60	3	A	Refer to Code List 18
Year Constructed	61	64	4	A
Year Remodeled	65	68	4	A
Effective Construction Year	69	72	4	A
Grade	73	77	5	A	Refer to Code List 17
Condition Code	78	79	2	A	Refer to Code List 22
Neighborhood Code	80	81	2	A	Refer to Code List 23. Note, this is related to the "desirability rating".
Improvement Size	82	89	8	N	If the improvement is a dwelling or a commercial building, leave blank. The size is already indicated or able to be derived at the dwelling/building level.
Replacement Cost	90	101	12	N
Appraised Value	102	113	12	N	Field should contain the final AV of the improvement following all adjustments.
Physical Depreciation %	114	116	3	N	Format (e.g.: 100 or 055)
Obsolescence Depreciation %	117	119	3	N	Format (e.g.: 100 or 055)
Percent Complete	120	122	3	N	Format (e.g.: 100 or 055)

(e) DWELLING FILE (0 or 1 record per improvement) - Filename = DWELLING

Column	Start	End	Length	Type	Comments/Format
Parcel Number	1	25	25	A	The State 18-digit parcel number.
Dwelling Number	26	41	16	A	Same value as entered in the respective improvement record.
Occupancy Code	42	42	1	A	Refer to Code List 8
Story Configuration Code	43	43	1	A	Refer to Code List 9
Story Height	44	48	5	A
Predominant Roofing Material Code	49	49	1	A	Refer to Code List 13
Heating System Code	50	50	1	A	Refer to Code List 15
Central Air Conditioning (Y/N)	51	51	1	A
Number of Finished Rooms	52	53	2	N
Attic Code	54	54	1	A	Refer to Code List 10
Attic Base Area	55	59	5	N
Attic Finished Living Area	60	64	5	N
Basement Code	65	65	1	A	Refer to Code List 11
Basement Base Area	66	70	5	N
Basement Finished Living Area	71	75	5	N
Crawl Space Code	76	76	1	A	Refer to Code List 12
Crawl Space Base Area	77	81	5	N
Floor(s) Total Base Area	82	86	5	N
Floor(s) Total Finished Living Area	87	91	5	N
Total Base Value	92	101	10	N
Row Type Adjustment	102	106	5	N
Unfinished Interior Value Adjustment	107	112	6	N
Extra Living Units Value Adjustment	113	122	10	N
Rec Room Value Adjustment	123	132	10	N
Loft Value Adjustment	133	142	10	N
Fireplace Value adjustment	143	152	10	N
No Heating Value Adjustment	153	158	6	N
Air Conditioning Value Adjustment	159	168	10	N
No Electrical Value Adjustment	169	178	10	N
Plumbing Value Adjustment	179	188	10	N
Garage value Adjustment	189	198	10	N
Exterior Features Value Adjustment	199	208	10	N
Total Bedrooms	209	210	2	N
Number of Family Rooms	211	211	1	N
Number of Dining Rooms	212	212	1	N
Number of Full Baths	213	214	2	N
Number of Half Baths	215	216	2	N
Total Plumbing Fixtures	217	218	2	N	If no plumbing, indicate 00
Number of Masonry Fireplace Stacks	219	220	2	N
Number of Masonry Fireplace Openings	221	222	2	N
Number of Steel Fireplace Stacks	223	224	2	N
Number of Steel Fireplace Openings	225	226	2	N
Integral Garage (Y/N)	227	227	1	A
Attached Garage (Y/N)	228	228	1	A
Attached Carport (Y/N)	229	229	1	A
Basement Garage (Y/N)	230	230	1	A
Garage Capacity (# Cars)	231	232	2	N
Garage Sq. ft.	233	237	5	N

(f) COMMERCIAL/INDUSTRIAL BUILDING FILE (0 or 1 record per improvement) - Filename = BUILDING

Column	Start	End	Length	Type	Comments/Format
Parcel Number	1	25	25	A	The State 18-digit parcel number.
Building Number	26	41	16	A	Same value as entered in the respective improvement record.
Pricing Key, Predominant Use	42	46	5	A	Refer to Code List 31 (e.g. GCM47)
Number of Floors	47	48	2	N
Total Square Foot Area	49	57	9	N
Total Base Value	58	69	12	N
Plumbing Fixtures Value	70	83	14	N
Special Features Value	84	97	14	N
Exterior Features Value	98	111	14	N

(g) BUILDING DETAIL FILE (1 or many records per building) - Filename = BLDDETL

Column	Start	End	Length	Type	Comments/Format
Parcel Number	1	25	25	A	The State 18-digit parcel number.
Building Number	26	41	16	A
Floor Number	42	44	3	N
Section Letter or Number	45	47	3	A
Pricing Key	48	52	5	A	Refer to Code List 31 (e.g. GCM47)
Use Code	53	60	8	A	Refer to Code List 32
Square Foot Area	61	66	6	N
Square Foot Rate	67	71	5	N	Format 3.2 e.g.: 02514; Implied 025.14
Framing Type	72	72	1	N	Refer to Code List 30
Wall Type	73	73	1	N	Refer to Code List 29
Wall Height	74	75	2	N
Heating/AC Value Adjustment	76	79	4	N	Format 2.2 e.g.: 1050; Implied: 10.50 Value adjustment per sq. ft.
Sprinkler Value Adjustment	80	83	4	N	Format 2.2 e.g.: 1050; Implied: 10.50 Value adjustment per sq. ft.
Average Depth for Strip Retail	84	89	6	A
Individually Owned (Y/N) (Apartments or Condos)	90	90	1	A
Unit Size of Individually Owned Unit (Apt or Condo)	91	96	6	N
Configuration Code (Motels or Hotels)	97	99	3	A	Refer to Code List 33
Number of Units (Apartments, Condos, Motels, or Hotels)	100	102	3	N
Average Unit Size (Sq. ft. for Apt, Condos, Motels, Hotels)	103	108	6	N

(h) APPEALS TRACKING FILE (0, 1, or many records per parcel) - Filename = APPEAL

Column	Start	End	Length	Type	Comments/Format
Parcel Number	1	25	25	A	The State 18-digit parcel number.
Reason for Change (Appeal Form Number)	26	28	3	A
Grounds for Appeal Code	29	48	20	A	Refer to Code List 45
Prior Value	49	60	12	N
New Value	61	72	12	N
Date of Adjustment	73	82	10	A	Format mm/dd/yyyy
Petitioner's Name	83	162	80	A
Petitioner's Address or PO Box	163	202	40	A
Petitioner's Address City	203	232	30	A
Petitioner's Address State	233	234	2	A
Petitioner's Zip Code	235	244	10	A	Format xxxxx-xxxx
Date Appeal was Filed	245	254	10	A	Format mm/dd/yyyy
Date the Board of Review Mailed the Determination to the Taxpayer	255	264	10	A	Format mm/dd/yyyy

(i) TRAILER RECORD (the last record in each file)

Column	Start	End	Length	Type	Comments/Format
Record ID	1	10	10	A	Constant value of "TRAILER"
Total Record Count	11	30	20	N	Total number of records in the file excluding header and trailer records.

(Department of Local Government Finance; 50 IAC 26-22-4; filed Jan 28, 2011, 3:07 p.m.: 20110223-IR- 050100165FRA; readopted filed Oct 4, 2024, 4:04 p.m.: 20241030-IR- 050230833RFA)