Authority: IC 12-13-2-3; IC 12-13-5-3

Affected: IC 4-1-6; IC 4-21.5; IC 12-14-22

Sec. 12. Regular Access Authority to the Indiana State Department of Public Welfare, Child Welfare-Social Services Division Personal Information System. The following individuals have regular access authority to the information contained in the personal information systems maintained by the Indiana state department of public welfare in the office of the child welfare-social services division, subject to the confidentiality requirements set forth in state department regulation 1-201 [470 IAC 1-3-1]:

1. (1) Employees of the Indiana state department of public welfare.
2. (2) Employees of the county welfare departments of the state of Indiana.
3. (3) Employees of agencies in other states which have been given the responsibility of administering the child welfare-social services program in that state pursuant to a state plan which has been approved by the Department of Health, Education, and Welfare.
4. (4) Judges and court officials.
5. (5) County clerks and their staff who are charged by law with responsibility for certain records.
6. (6) All officials and their staff who are charged by law with the responsibility for investigation and pursuing criminal and/or civil prosecution.
7. (7) Any other individual, agency or official who is connected with the administration plan or program approved under parts A, B, C, or D of title IV or under titles II, X, XIV, XVI, XIX, or XX of the federal Social Security Act; or the supplemental security income program established under title XVI of the federal Social Security Act; or any other federal or federally assisted program which provides assistance, in cash or in-kind, or services, directly to individuals on the basis of need.

Access to adoption records is governed by the provisions of IC 31-3-1-5 [IC 31-3 was repealed by P.L.1-1997, SECTION 157, effective July 1, 1997.] and IC 31-3-1-12 [IC 31-3 was repealed by P.L.1-1997, SECTION 157, effective July 1, 1997.]. 45 CFR 205.50 IC 4-1-6-1 IC 4-1-6-2 IC 12-1-2-2(c) [IC 12-1 was repealed by P.L.2-1992, SECTION 897, effective February 14, 1992.] IC 12-1-2-3(f) [IC 12-1 was repealed by P.L.2-1992, SECTION 897, effective February 14, 1992.] IC 12-1-10-2 [IC 12-1 was repealed by P.L.2-1992, SECTION 897, effective February 14, 1992.] IC 12-3-4.1-3 [Repealed by P.L.135-1978, SECTION 4.] IC 31-3-1-5 [IC 31-3 was repealed by P.L.1-1997, SECTION 157, effective July 1, 1997.] IC 31-3-1-12 [IC 31-3 was repealed by P.L.1-1997, SECTION 157, effective July 1, 1997.] IC 31-5-7-8 [Repealed by P.L.136-1978, SECTION 57.] IC 31-5-7-15 [Repealed by P.L.136-1978, SECTION 57.]

(Division of Family Resources; Title 3,Ch 5,Reg 3-599; filed Nov 14, 1977, 9:00 am: Rules and Regs. 1978, p. 754; readopted filed Jul 12, 2001, 1:40 p.m.: 24 IR 4235; readopted filed Oct 24, 2007, 11:25 a.m.: 20071121-IR-470070448RFA; readopted filed Aug 23, 2013, 3:36 p.m.: 20130918-IR-470130306RFA; readopted filed Nov 13, 2019, 11:56 a.m.: 20191211-IR-470190490RFA)