Ind. Admin. Code tit. 410, r. 32-4-13 – Record keeping

Sec. 13. (a) All reports or plans required in this rule shall be completed not later than thirty (30) calendar days from the completion of the abatement project.

(b) All reports and plans shall be maintained for no fewer than three (3) years by the licensed person or contractor who prepared the report.

(c) The licensed person or contractor shall provide copies of these reports to the building owner who contracted for services not later than thirty (30) calendar days from the completion of the abatement project.

(d) The licensed person or contractor shall make reports available to the department within five (5) days.

(e) A lead-based paint activities contractor licensed under this rule shall compile records concerning each lead-based paint activities project performed by the lead-based paint activities contractor. The records shall include the following information on each lead-based paint activities project:

(1) The name, address, and proof of license of:
1. (A) the person who conducted or supervised the lead-based paint activities project; and
2. (B) each employee or agent of the contractor that worked on the project.
(2) The name, address, and signature of each licensed risk assessor or inspector conducting clearance sampling and the date of clearance testing.
(3) The site of the lead-based paint activities project.
(4) A copy of the risk assessment conducted for the remediation project.
(5) A description of the lead-based paint activities project.
(6) The date on which the lead-based paint activities project was started and the date on which the lead-based paint activities project was completed.
(7) A summary of procedures that were used in the project to comply with applicable federal, state, and local standards for lead-based paint activities projects.
(8) A detailed written description of the lead-based paint activities, including the following:
1. (A) Methods used.
2. (B) Locations of rooms or components where lead-based paint activities occurred.
3. (C) Reasons for selecting particular lead-based paint activities methods for each component.
4. (D) Any suggested monitoring of encapsulants or enclosures.
(9) The occupant protection plan.
(10) The results of clearance testing and all soil analysis and the name of each federally-approved laboratory that conducted the analysis.

(f) A copy of each receipt issued by a disposal site must be included in the records.

(Indiana Department of Health; 410 IAC 32-4-13; filed Jan 6, 1999, 4:28 p.m.: 22 IR 1462; readopted filed Jan 10, 2001, 3:20 p.m.: 24 IR 1477; filed Sep 10, 2003, 4:24 p.m.: 27 IR 488; readopted filed Jul 14, 2011, 11:42 a.m.: 20110810-IR-410110253RFA; filed Dec 20, 2011, 1:51 p.m.: 20120118-IR-410100734FRA; readopted filed Sep 13, 2017, 4:08 p.m.: 20171011-IR-410170339RFA; readopted filed Nov 28, 2023, 12:13 p.m.: 20231227-IR-410230638RFA) NOTE: Transferred from the Air Pollution Control Board (326 IAC 23-4-13) to the Indiana State Department of Health (410 IAC 32-4-13) by P.L.57-2009, SECTION 17, effective July 1, 2009.