Ind. Admin. Code tit. 410, r. 27-3-1 – Survey procedures

Sec. 1. (a) The birthing center shall fully cooperate with surveys conducted by representatives of the department. Upon arrival of department surveyors at the center, the center may immediately contact the department to confirm the identity of the surveyors. Upon confirmation by the department of the survey and surveyors, the center shall immediately admit the surveyors to the center and not delay the survey.

(b) Documents, registers, reports, records, and minutes of the birthing center must be made available to the department upon request for inspection and copying.

(c) Documents, registers, reports, records, and minutes required to be maintained by the birthing center include, but are not limited to, the following:

(1) Documents showing ownership and a copy of articles of incorporation (if incorporated).
(2) All documents pertaining to quality assurance and improvement of patient care and medical care.
(3) Personnel records.
(4) Medical records.
(5) Reports under IC 16-21-2-6.
(6) Policies and procedures of the birthing center.

(d) If the governing body of the center is an individual responsible for governing the birthing center, the center is not required to prepare and maintain the documents referenced in this subsection. If the governing body is not an individual with sole authority and responsibility for the center, the center must prepare and maintain the following documents, registers, reports, records, and minutes to include, but not be limited to:

(1) The constitution and bylaws of the governing body.
(2) Minutes of meetings of the governing body and committees thereof.

(e) Documents, registers, reports, records, and minutes must be complete and up-to-date.

(Indiana Department of Health; 410 IAC 27-3-1; filed Feb 3, 2006, 2:00 p.m.: 29 IR 1908; readopted filed Jul 12, 2012, 12:09 p.m.: 20120808-IR-410120265RFA; readopted filed Sep 26, 2018, 2:48 p.m.: 20181024-IR-410180328RFA; readopted filed Nov 14, 2024, 1:24 p.m.: 20241211-IR-410230798RFA)