Ind. Admin. Code tit. 25, r. 1.1-1-6 – Competitive sealed proposals; public inspection

Sec. 6. (a) The following information shall be subject to public inspection after the contract award:

(1) The request for proposals (RFP).
(2) A list of all vendors who received the RFP.
(3) The name and address of each offeror.
(4) The amount of each offer.
(5) A record showing the following:
1. (A) The name of the successful offeror.
2. (B) The dollar amount of the offer.
3. (C) The basis on which the award was made.
(6) The entire contents of the contract file except for proprietary information that may have been included with an offer, such as:
1. (A) trade secrets;
2. (B) manufacturing processes;
3. (C) financial information not otherwise publicly available; or
4. (D) other data that does not bear on the competitive goals of public procurement that was not required by the terms of the RFP itself to be made available for public inspection.

An offeror shall identify information that he or she proposes to remain confidential and bind it separately from the remainder of his or her offer.

(b) Requests for public disclosure of information that an offeror has identified as proprietary shall be made to the department in writing. The department shall do the following:

(1) Examine the information to determine the validity of the offeror's request for confidentiality.
(2) Inform the offeror of his or her decision, which shall become a part of the contract file.

(Indiana Department of Administration; 25 IAC 1.1-1-6; filed Dec 15, 1981, 1:45 p.m.: 5 IR 240; readopted filed Nov 20, 2001, 9:30 a.m.: 25 IR 1265; filed Jul 31, 2006, 9:09 a.m.: 20060830-IR-025060004FRA; readopted filed Aug 26, 2008, 8:31 a.m.: 20080910-IR-025080549RFA; readopted filed Oct 31, 2014, 1:19 p.m.: 20141126-IR-025140349RFA; errata filed Sep 9, 2020, 11:02 a.m.: 20200923-IR-025200469ACA; readopted filed Oct 20, 2020, 1:55 p.m.: 20201118-IR-025200463RFA; readopted filed Oct 25, 2024, 12:07 p.m.: 20241120-IR-025240218RFA)