1. (a) A purchasing agent shall maintain the contract records for a special purchase in a separate file.

2. (b) A purchasing agent shall include in the contract file a written determination of the basis for:

   1. (1) the special purchase; and
   2. (2) the selection of a particular contractor.

3. (c) Notwithstanding any other law, a governmental body shall maintain a record listing all contracts made under this chapter for a minimum of five (5) years. The record must contain the following information:

   1. (1) Each contractor's name.
   2. (2) The amount and type of each contract.
   3. (3) A description of the supplies purchased under each contract.
4. (d) The contract records for a special purchase are subject to audit by the state board of accounts.

As added by P.L.49-1997, SEC.1. Amended by P.L.181-2015, SEC.22.