a) All professional staff as specified in Section 2060.320(a) and (b) or any staff working under supervision as specified in Section 2060.320(f) shall:

1. 1) Be at least 18 years of age; and
2. 2) Not have been convicted of any felony under any law of the United States two years prior to the date of employment or anytime during employment unless an exception is granted by DHS/SUPR as specified below in subsection (d).

j) Upon hire, and prior to every license renewal cycle, the organization shall perform background checks for all employees, contractual employees, volunteers, and interns. At a minimum, the review shall include:

1. 1) Conducting a background check using the free online National Sex Offender Registry at https://www.nsopw.gov/ for all staff;
2. 2) Conducting an additional background check using the Child Abuse and Neglect Tracking System (CANTS), maintained by the Illinois Department of Children and Family Services (DCFS) and authorized by the Abused and Neglected Child Reporting Act [325 ILCS 11.1(15)] for any staff that have contact with children or adolescents or provide clinical services or any other supportive services for a child or adolescent who is receiving intervention or treatment, or is receiving childcare at a facility or is residing at a facility with a parent receiving intervention or treatment services.
3. 3) Complying with a procedure that precludes hiring of persons based on the reasons specified in this Section and as set forth in 89 Ill. Adm. Code 385.50(a) and of those convicted of, or with pending charges of, crimes as set forth in 89 Ill. Adm. Code 385.60(a). The organization shall also have and follow procedures allowing for waiver of these restrictions based on 89 Ill. Adm. Code Sections 385.50(b), 385.60(d) through (e), and 385.70(b); and
4. 4) Complying with policies and procedures to ensure the protection of other staff or client/patient/residents during the interim between initial submission of the staff background check and obtaining the results. These policies must identify any staff limitations regarding the delivery of SUD intervention or treatment services during this interim. The organization is responsible for all such hiring and service delivery decisions and the results thereof and for following recordkeeping procedures consistent with 89 Ill. Adm. Code 385.90.

l) The organization shall establish and maintain individual personnel records for all employees, volunteers, and interns, paid and unpaid, that minimally include the following components:

1. 1) Documentation of current education, experience, licensure, and/or certification;
2. 2) Employment status of the individual (e.g., hire date, full- or part-time status, promotion date, change in job description, termination date);
3. 3) Documentation of Schedule L or E, as applicable, and all relevant background checks and or exception requests;
4. 4) Documentation of required training;
5. 5) Documentation of required supervision with time, date, and duration;
6. 6) Review of individual employee's performance in accordance with organization policy; and
7. 7) A copy of the applicable professional code of ethics for the employee's credentials or as specified in Section 2060.320(f)(5).