1. a) The following code numbers shall be used to record a transaction that adds equipment to an agency's inventory.

   Code	Description of Transaction
   01	Acquired New
   03	Received on Transfer
   09	Adjust Inventory
   10	Omitted from Inventory
   11	Purchased on Installment Basis

2. b) The following code numbers shall be used to record a transaction that removes equipment from an agency's inventory. Code number 20 shall cause a piece of equipment to be removed from the agency's inventory, adjusted, and then replaced on the agency's inventory.

   Code	Description of Transaction
   20	Additions
   22	Deletions
   23	Demolition (buildings)
   24	Not Located
   25	Stolen
   26	Scrapped
   27	Cannibalize for Parts
   28	Scrap Pile
   30	Slaughtered for Food
   31	Correctional Industries
   32	Sold
   34	Trade-In
   36	Transferred − Within Assigned Agency
   38	Transferred − Outside of Agency
   40	Surplus Warehouse

3. c) The following documentation will be required for certain deletions from an agency inventory:

   Code	Transaction Description	Documentation
   22	Deletion	Memorandum detailing reasons for deletion from inventory
   23	Demolition	Copy of CMS authorization to demolish structure
   24	Not Located	Copy of internal investigation detailing efforts made to locate missing item and/or copy of police report.
   25	Stolen	Copy of police report
   26	Scrapped	Copy of CMS authorization to scrap on-site
   27	Cannibalize	Copy of CMS authorization to cannibalize for parts
   28	Scrap Pile	Copy of CMS authorization to scrap on-site
   31	Correctional Industries	Copy of signed receipt by Correctional Industries Superintendent
   32	Sold	Copy of CMS authorization to sell
   34	Trade-In	Copy of CMS authorization to trade
   40	Transferable Property	Copy of signed receipt for property delivered to or picked up by CMS warehouse personnel

4. d) All deletions from agency property records except codes 36-38 (transfer within and outside of the agency) must be approved by the Department prior to completing the transaction.

(Source: Amended at 43 Ill. Reg. 5637, effective May 3, 2019)