283—6.3(17A,22) Availability of records.

1. 6.3(1)  This rule lists the commission records that are open to the public, those that are confidential, and those that are partially open and partially confidential.
2. 6.3(2)  Commission records are listed by category, according to the legal basis for confidential treatment (if any). The commission administers federally funded programs, as well as state programs, and is authorized by Iowa Code section 22.9 to enforce confidentiality standards for federal law and regulations as are required for receipt of the funds. A single record may contain information from several categories.

3. 6.3(3)  The chart indicates whether the record contains personally identifiable information and indicates the legal authority for confidentiality and for the collection of personally identifiable information.

   Abbreviations are used in the chart as follows:
   Code	Meaning	Code	Meaning
   O	The records are open for public inspection.	O/C	The record is partially open and partially confidential.
   C	The records are confidential and are not open to public inspection.	O/E	The record is partially open to the public and partially exempt from disclosure.
   E	The record is exempt from mandatory disclosure to members of the public.	O/E/C	The record is partially open to the public, partially exempt from disclosure, and partially confidential and not open to the public.
   E/C	The record is exempt from mandatory disclosure to the public and is confidential and not open to public inspection.	NA	Not applicable.

   DESCRIPTION OF RECORD	TYPE OF RECORD	LEGAL AUTHORITY FOR CONFIDENTIALITY	PERSONALLY IDENTIFIABLE INFORMATION	LEGAL AUTHORITY FOR INFORMATION
   Records of Commission, Advisory Council, and Committees	O/E	Iowa Code 21.5	No	NA
   Rulemaking	O	NA	No	NA
   Declaratory Ruling Records	O/C	Iowa Code 22.7	No	NA
   Rules and Policy Manuals	O	NA	No	NA
   General Correspondence	O/E/C	Iowa Code 22.7	Yes	NA
   Publications • General • GSL • Scholarship	O	NA	No	NA
   Statistical Reports	O	NA	No	NA
   Staff Reports	O	NA	No	NA
   Financial & Administrative Records	O/E/C	Iowa Code 22.7	Yes	NA
   Registration and Approval Records	O	NA	No	NA
   Contracts and Interagency Agreements	O/C	Iowa Code 22.7(3)	No	NA
   Sealed Bids Prior to Public Opening	C	Iowa Code 22.3, 22.7 and 72.3	No	NA
   Appeal Records	O/C	Iowa Code 22.7	Yes	NA
   Litigation Files	O/E/C	Iowa Code 22.7	Yes	NA
   Privileged Communication and Products of Attorneys Representing the Commission	E/C	Iowa Code 22.7, Iowa Code of Professional Responsibility for Lawyers, Canon 4	No	NA
   Individual Applicant/Recipient Records (such as those collected under the Iowa Tuition Grant and Iowa Vocational-Technical Tuition Grant Programs)	C	Iowa Code 22.7	Yes	Sec. 428[b-c] and Sec. 488[c]
   State and Federal Program Records (such as those maintained under the Iowa Tuition Grant Program and the John R. Justice Student Loan Repayment Program)	O	NA	No	NA

[ARC 0044D, IAB 2/4/26, effective 3/11/26]