265—13.3(16,22) Access to confidential records.

1. 13.3(1)  A person requesting access to a confidential record may be required to provide proof of identity or authority if access to the record is limited to a particular person or class of persons.
2. 13.3(2)  The authority may require a request for access to a confidential record to be in writing. A person requesting access to a confidential record may be required to sign a certified statement or affidavit enumerating the specific grounds justifying access to the confidential record and to provide any proof necessary to establish relevant facts.

3. 13.3(3)  When the authority denies a request for access to a confidential record, in whole or in part, the requester shall be notified in writing. The written notice will include:

   1. a. The name and title or position of the person or persons responsible for the denial; and
   2. b. A brief statement of the grounds for the denial, including a citation to the applicable provision of law vesting authority in the authority to deny disclosure of the record.
4. 13.3(4)  When the authority grants a request for access to a confidential record to a particular person, the authority will indicate any lawful restrictions imposed by the authority on that person’s examination and copying of the record.

The following procedures for access to confidential records are in addition to those specified for all authority records in rule 265—13.2(16,22).

[ARC 9031C, IAB 3/19/25, effective 4/23/25]