Rule 92-6-.03. SMR Database Transaction Submission Procedures

Rule 92-6-.03. SMR Database Transaction Submission Procedures

1. (1) Effective July 1, 2015, SMRs must submit information required by O.C.G.A. § 10-1-353(a) to the SMR Database.
2. (2) The SMR must upload purchase transaction information to the SMR Database either by using the Designee's software or transferring files from its own point-of-sale software within 48 hours of the purchase transaction date.
3. (3) The SMR must conform to file format and transaction submission procedures established by the GBI or its Designee in accordance with this Rule.
4. (4) The SMR must make reasonable efforts to ensure that all uploaded data is complete and accurate.

5. (5) If a SMR submits transaction records from its own point of sale software system, the SMR must ensure that:

   1. (a) All data elements required by law are included in the file;
   2. (b) Each data element is clearly and separately identified;
   3. (c) Files, images and transactions are uniquely numbered and include the date of the transaction; and

   4. (d) Images are coded to designate the image classification as follows:

      1. i. C - image(s) of the seller and/or deliverer,
      2. ii. I - image(s) of the identification card of the seller and/or deliverer,
      3. iii. T - image(s) of thumbprint(s) (not required by law but if submitted),
      4. iv. S - image(s) of the signature of the seller and/or deliverer,
      5. v. V - image of the vehicle driven by the seller or deliverer if a vehicle is used to deliver the regulated metal property (not required by law but if submitted),
      6. vi. L - image of the vehicle license/tag (not required by law but if submitted),
      7. vii. A - image(s) of property offered for sale.
6. (6) Designee cannot modify data submitted unless requested to do so by GBI.

Authority: O.C.G.A. § 10-1-359.5.

History. Original Rule entitled "SMR Database Transaction Submission Procedures" adopted. F. Feb. 18, 2016; eff. Mar. 9, 2016.