Rule 40-32-3-.09. Recordkeeping Requirements

Rule 40-32-3-.09. Recordkeeping Requirements

1. (1) Permittees must have in place and keep a copy of written agreements with hemp grower licensees governing their business relationship. Permittees must provide a copy of each such agreement or amendment thereto to the Department within 10 days of its execution.

2. (2) Permittees must keep and maintain the following records:

   1. (a) Hemp intake records, which include:

      1. 1. Name, location, and license number, if applicable, for each grower from whom the permittee accepts hemp for processing;
      2. 2. The date(s) on which hemp is received from each grower;
      3. 3. Copies of analytical testing results confirming that each lot of hemp received for processing does not exceed the total delta-9-THC concentration legal limit; and
      4. 4. The amount of each variety received from each grower.

   2. (b) Disposal records for all unusable hemp, which include:

      1. 1. Date of disposal;
      2. 2. Amount of each hemp variety disposed;
      3. 3. Method of disposal;
      4. 4. Location of disposal; and
      5. 5. Name, signature, and title of employee responsible for disposal.

   3. (c) Processing records, which include:

      1. 1. List of products produced from hemp; and

      2. 2. List of buyers or recipients of hemp products including:

         1. (i) Name, address, and phone number of each buyer or recipient;
         2. (ii) Description of each product purchased or otherwise distributed;
         3. (iii) Quantity of each product purchased or otherwise distributed; and
         4. (iv) Date of distribution.
3. (3) Permittees must keep and maintain copies of all records, documents, and information required by this Rule for at least two years and in a manner that can be provided to the Department upon request.

Authority: O.C.G.A. §§ 2-2-9; 2-23-1 et seq.

History. Original Rule entitled "Recordkeeping Requirements" adopted. F. Feb. 10, 2020; eff. Mar. 1, 2020.

Amended: F. Jan. 19, 2022; eff. Feb. 8, 2022.

Amended: F. Sept. 11, 2024; eff. Oct. 1, 2024.