Rule 140-2-.08. Record Integrity

(1) Agencies that enter or cause entry of records in the computerized files of the Georgia CJIS network or NCIC files are responsible for record accuracy, completeness, and validation. Records shall be entered in the timeframe prescribed by state and federal law. (2) Agencies utilizing the Georgia CJIS network shall have supporting documentation for each entry and use appropriate agency identifiers, codes, formats, and operating procedures as provided in current GCIC and NCIC documentation. (a) Supporting documentation may be provided after a record entry is made in emergency situations where prompt record entry is critical to apprehension or recovery. Supporting documentation must be provided within the prescribed timeframe. (b) Agencies shall retain supporting documentation until the record is cleared, canceled, or purged. (3) Agency heads are responsible for ensuring current GCIC and NCIC documentation is used as authoritative Georgia CJIS network operational directives and persons are trained in record entry, maintenance, validation, and removal. (4) Agencies with NCIC record entries are required to participate in the validation program, as administered by GCIC. Cite as Ga. Comp. R. & Regs. R. 140-2-.08
Authority: O.C.G.A. §§ 35-3-33, 35-3-36.
History. Original Rule entitled "Physical Security Standards for Criminal Justice Agencies" was filed on February 25, 1976; effective March 16, 1976.
Amended: Rule repealed and a new Rule of same title adopted. Filed January 7, 1983; effective February 1, 1983; as specified by the Agency
Amended: Rule repealed and a new Rule of same title adopted. Filed September 6, 1984; effective October 8, 1984, as specified by the Agency.
Amended: Rule repealed and a new Rule entitled "Physical Security Standards" adopted. Filed July 2, 1986; effective July 22, 1986.
Repealed: New Rule of same title adopted. F. Nov. 7, 1990; eff. Nov. 27, 1990.
Amended: F. Dec. 4, 1991; eff. Dec. 24, 1991.
Amended: F. Dec. 2, 1992; eff. Dec. 22, 1992.
Repealed: New Rule, same title, adopted. F. Mar. 4, 1998; eff. Mar. 24, 1998.
Amended: Filed Sept. 5, 2002; eff. Sept. 25, 2002.
Repealed: New Rule of same title adopted. F. Sept. 25, 2007, eff. Oct. 15, 2007.
Repealed: New Rule entitled "Record Integrity" adopted. F. Jan. 23, 2026; eff. Feb. 12, 2026.