In addition to the records required in Rules 69V-560.703 and 69V-560.705, F.A.C., the following information must be maintained and made available to the Office upon request by a money services business who transmits, stores, exchanges, or accepts payment in gold coin or silver coin:

1. (1) A legible copy of an insurance policy as required by ss. 560.155(1)(b), and 560.214(1)(i), F.S., from an authorized insurer, as that term is defined in s. 624.09(1), F.S., or eligible surplus lines insurer, as that term is defined in s. 626.914(2), F.S.
2. (2) Documentation that all purchases of gold coin and silver coin are from an accredited refiner or wholesaler as required by s. 560.155(1)(d), F.S.
3. (3) A legible copy of each initial written disclosure and annual written disclosure along with confirmation of receipt by each customer.
4. (4) A legible copy of contracts with customers and owners of gold coin and silver coin.
5. (5) Documentation of compliance with chain of custody requirements as set forth in Rule 69V-560.7035, F.S.
6. (6) Documentation of annual security review as required by s. 560.560.214(1)(b), F.S., which shall be conducted within 120 days of each calendar year December 31.
7. (7) Copy of custodial holdings examination or audit as required by s. 560.214(1)(h), F.S.
8. (8) Documentation that the results of the custodial holdings examination or audit has been sent to the office as required by s. 560.214(1)(h), F.S. Documentation should be submitted electronically through the Office’s REAL System at www.flofr.gov.
9. (9) Copy of cybersecurity policy.
10. (10) Copy of cybersecurity annual audits as required by s. 560.214(1)(j), F.S.
11. (11) Copies of quarterly statements and/or updated statements required to be provided in accordance with s. 560.214(2)(b), F.S., and confirmation that such statements were delivered to owners.
12. (12) Copy of written consent to disclose account holder information required to be obtained in accordance with s. 560.214(2)(e), F.S.
13. (13) Documentation of state or federal law or other authorization allowing for disclosure of account holder information in accordance with s. 560.214(2)(e), F.S.
14. (14) Copy of court order or subpoena requiring disclosure of account holder information as required by s. 560.214(2)(e), F.S.

15. (15) Documentation confirming the return delivery of an owner’s physical gold coin or silver coin as required by s. 560.214(2)(c), F.S. Such documentation should include the following:

    1. (a) Receipt with time and date.
    2. (b) Transport information, including the following:
    3. (c) Method of transport (in-person, via registered mail, or armored car delivery);
    4. (d) Contact information of business or person delivering the gold coin or silver coin;
    5. (e) Contents of delivery.
    6. (f) Acknowledgement of acceptance by the owner, including owner’s signature.

Rulemaking Authority 560.105, 560.155, 560.214 FS. Law Implemented 560.155, 560.214 FS. History–New 7-1-26.