16 Del. Admin. Code § 3351
The following words and terms, when used in this regulation, should have the following meaning unless the context clearly indicates otherwise:
“Activities of daily living” means the tasks for self-care which are performed either independently, with supervision, or with assistance. Activities of daily living include ambulating, transferring, grooming, bathing, dressing, eating and toileting.
“Agency” means a home health agency licensed by the Department.
“Bylaws” means a set of rules adopted by a home health agency for governing the agency’s operation.
“Change of Ownership (CHOW)” see “Modification of Ownership and Control (MOC)”.
“Clinical Director” means a registered nurse who is sufficiently qualified to provide general supervision and direction of the services offered by the home health agency and who has at least 1 year of home health care and administrative/supervisory health care experience. The “Clinical Director” and “Director” may be the same individual if that individual is dually qualified.
“Companion Services” means provision of social interaction for an individual primarily in her/his place of residence. A companion may provide such services as cooking, housekeeping, errands, etc.
“Complaint” means a formal or informal written or verbal notification of patient issues that can be immediately addressed by staff who are present at the time of the complaint.
“Contractor” means an agency that holds a valid business license and provides staffing services to the home health agency.
“Department” means the Delaware Department of Health and Social Services.
“Director” means the individual appointed by the governing body to act on its behalf in the overall management of the home health agency. The director shall:
(2) Be a registered nurse with 5 years health care experience and at least 1 year of supervisory experience (full-time or equivalent) in home health care.
“Full-time” means the established business hours of the home health agency.
“Governing Body or Other Legal Authority” means the individual, partnership, agency, group, or corporation designated to assume full legal responsibility for the policy determination, management, operation and financial liability of the home health agency.
“Grievance” means a formal or informal written or verbal complaint that is made to the agency by a patient, or the patient’s representative. A grievance cannot be immediately resolved by staff present at the time of the complaint.
“Health care Experience” means the direct participation of an individual in the maintenance or improvement of health via the prevention, diagnosis, treatment, recovery, or cure of disease, illness, injury, and other physical and mental impairments in patients.
“Health Care Facility” means any facility licensed under 16 Del.C. Ch.10 or 11.
“Home Health Agency (HHA)” means any business entity or sub-division thereof, whether public or private, proprietary or not-for-profit, which provides home health aide services, medication reminders, to an individual primarily in their place of residence.
“Home Health Aide” means a non-licensed person employed by the agency who provides personal care services, companion services, homemaker services, transportation services and who may perform tasks delegated by a licensed nurse as permitted by 24 Del.C. Ch. 19. A home health aide (A) has at least 1 year of practical experience in a Department licensed or approved hospital, nursing home, or home care setting; or (B) has satisfactorily completed an appropriate home care course which includes the training requirements contained within these regulations; or (C) is a student nurse pursuing a degree in nursing who has completed the clinical practicum portion of their training.
“Home Health Aide Care Plan” means a written plan developed by the nurse that specifies the tasks that are to be performed by the aide primarily in the patient’s residence. The written plan specifies scope, frequency and duration of services.
“Home Health Aide Services” means services, provided to an individual primarily in their place of residence, that are limited to personal care services, companion services, homemaker services, medication reminders, and tasks delegated by a licensed nurse as permitted by 24 Del.C. Ch. 19.
“Home Health Care Experience” means the provision of services by a home health agency to meet the needs of patients being cared for in their residence for an illness or injury.
“Homemaker Services” means performance of household chores for an individual, primarily in her/his place of residence. Household chores may include but are not necessarily limited to housekeeping, meal preparation and shopping.
“Immediate Jeopardy” means a crisis situation in which the health and safety of patients is at risk. It is a deficient practice which indicates an inability to furnish safe care and services.
“Legal Entity” means a business organizational structure that is recognized as such by 6 Del.C. or 8 Del.C.
“License”means a license issued by the Department.
“Licensee” means the individual, corporation or legal entity with whom rests the ultimate responsibility for maintaining approved standards for the home health agency.
“Located”means the physical address of the agency’s business office.
“Majority Interest” means the largest percentage of ownership interest.
“Medication Reminder” means a verbal prompt to the patient to take their medication. A medication reminder does not include the administration or any physical touching of the medication.
“Minority Interest” means any percentage of ownership less than the majority interest.
“Modification of Ownership and Control (MOC)” means the sale, purchase, transfer or re-organization of ownership rights.
“Nurse” means an individual who is currently licensed to practice nursing pursuant to 24 Del.C. Ch. 19.
“Office” means the physical location in which the business of the home health agency is conducted and in which the records of personnel, contractors and patients of the agency are stored. The office shall be located in the State of Delaware.
“Owner” means an individual or legal entity with ownership rights of the agency.
“Ownership” means the state or fact of exclusive possession and control of the agency.
“Ownership Interest” means the percentage of ownership an individual or legal entity possesses.
“Patient” means the individual receiving home health agency services as defined in this chapter.
“Patient Record” means a written account of all services provided to a patient by the home health agency, as well as other pertinent information necessary to provide care.
“Personal Care Services” means the provision of services that do not require the judgment and skills of a licensed nurse or other professional. The services are limited to individual assistance with/or supervision of activities of daily living, companion services,transportation services, homemaker services, reporting changes in patient's condition and completing reports.
“Plan of Care” see “Home Health Aide Care Plan”.
“Plan of Correction” means a home health agency’s written response to findings of regulatory non-compliance. Plans must adhere to the format specified by the licensing agency, must include acceptable timeframes in which deficiencies will be corrected and must be approved by the licensing agency.
“Representative” means a person acting on behalf of the patient under Delaware law.
“Residence” means the domicile of the patient either personally owned by that patient or considered the place of residence of that patient where the home health aide services will be provided.
“Serious Injury” means physical injury that creates a substantial risk of death, or that causes serious disfigurement, serious impairment of health or serious loss or impairment of the function of any bodily organ.
“Service Area” means the county in the state of Delaware in which the agency office is located and may include the county or counties in the state of Delaware which are immediately adjacent.
“Supervision of Services” means authoritative procedural guidance by a qualified person for the accomplishment of a function or activity with initial direction and periodic inspection of the actual act of accomplishing the function or activity.
"Telehealth Mechanism" means the use of information exchange from 1 site to another via an electronic interactive telecommunication system. Telehealth is provided with specialized equipment at each site including real-time streaming via the use of video streaming and audio equipment. The telecommunications must permit real-time encryption of the interactive audio and video exchanges with the home health agency. The consumer must consent to the use of telehealth.
2.1 General Requirements
2.2 Application Process
2.2.1 All persons or entities applying for a license shall submit a written statement of intent to the Department describing the services to be offered by the agency and requesting a licensure application from the Department.
2.2.2 In addition to a completed application for licensure, applicants shall submit to the Department the following information:
2.2.2.3 Identity of:
2.3 Issuance of Licenses
2.3.1 Initial license
2.3.2 Provisional license
2.3.2.1 A provisional license may be granted for a period of less than 1 year to all home health agencies that:
2.3.3 Annual License
2.3.3.4 A license may not be issued to a home health agency:
2.4 Disciplinary proceedings
2.4.1 The Department may impose sanctions (subsection 2.4.2 of this section) singly or in combination when it finds a licensee or former licensee has:
2.4.2 Disciplinary sanctions may include:
2.4.2.4 Place a licensee on provisional status and require the licensee to:
2.4.2.7 The Department may request the Superior Court to impose a civil penalty of not more than $10,000 for a violation of these regulations. Each day a violation continues constitutes a separate violation.
2.4.2.7.2 In determining the amount of any civil or administrative penalty imposed, the Court or the Department shall consider the following factors:
2.4.3 Imposition of Disciplinary Action
2.4.3.1 Before any disciplinary action is taken (except as authorized by 2.4.4):
2.4.4 Order to immediately suspend a license
2.4.5 Termination of license
2.4.5.1 Termination of a license to provide services as a home health agency occurs secondary to:
2.4.5.2 Termination of rights to provide services extends to:
2.5 Modification of Ownership and Control (MOC)
2.5.3 A MOC may include but is not limited to:
2.9 Exclusions from Licensure. The following persons, associations or organizations are not required to obtain a home health agency license:
2.9.3 Those agencies that provide staff to licensed home health agencies, such as temporary employment/staffing agencies.
4.2 The governing body shall be ultimately responsible for:
5.1 Director
5.1.3 The authority, duties and responsibilities of the director shall be defined in writing and shall include but not be limited to:
5.2 Supervision of Services
5.2.3 The clinical director shall:
5.3 Contract Services
5.3.2 Services provided by the home health agency through arrangements with a contractor agency shall be set forth in a written contract which clearly specifies:
5.4 Written Policies
5.4.2 The home health agency shall establish written policies regarding:
5.4.2.2 The handling and documentation of incidents, accidents and medical emergencies;
5.4.2.6 The procedure to be followed in the event that the home health agency is not able to provide services scheduled for any particular day or time. This policy shall include at a minimum:
5.4.2.8 Employment/Personnel which shall include:
5.5 Personnel Records
5.5.3 For all individuals, the agency shall maintain individual personnel records which shall contain at least:
5.6 Health History
5.6.1 All new employees/contractors shall be required to have a physical examination prior to providing care:
5.6.2 Minimum requirements for tuberculosis (TB) testing are those currently recommended by the Centers for Disease Control and Prevention of the U.S. Department of Health and Human Services:
5.7 Staff Development
5.7.3 An orientation/training program should be based on an instruction plan that includes learning objectives, clinical content and minimum acceptable performance standards and shall include but not be limited to:
5.7.4 All newly hired/contracted aides shall be required to complete or show evidence of having completed a minimum of 75 hours of training which shall include instruction and supervised practicum and which addresses:
5.7.5 Aides who experience a break in service for greater than 2 calendar years will be required to:
5.7.6 Ongoing staff development is required to maintain and improve the skills of the home health aide. Aides shall attend at least 12 hours annually of staff development activities which shall consist of in-service training programs, workshops or conferences related to home health care or specific needs of patients and which shall include but not be limited to:
6.1 Admission
6.1.3 There shall be a written agreement between the patient and the home health agency. The agreement shall:
6.1.3.3 Specify financial arrangements which shall minimally include:
6.2 Assessment
6.2.2 Prior to the provision of services, at a minimum, the initial assessment must include evidence of the following:
6.2.3 Reassessments must include, at a minimum, a description of the patient’s:
6.2.4 Patient reassessments and monitoring occur at regular intervals based upon the patient’s condition and needs, but no less often than every 60 calendar days.
6.3 Home Health Aide Care Plan
6.3.3 The patient plan of care shall include reference to at least the following:
6.4 Scope of Services
6.4.1 Competent patients who do not reside in a medical facility or a facility regulated pursuant to16 Del.C. Ch. 11 may delegate personal care services to home health aides provided:
6.4.3 Services are provided under the supervision and direction of the registered nurse.
6.4.3.1 On-site professional supervisory visits are required for all patients receiving home health aide services.
6.4.3.1.1 The registered nurse must make an on-site supervisory visit to the patient’s residence (while the home health aide is providing care) no less frequently than every 60 calendar days.
6.5 Records and Reports
6.5.1 There shall be a separate record maintained at the home health agency for each patient, in accordance with accepted standards, which shall contain:
6.5.1.1 Admission record including patient’s:
6.5.1.2 Assessment (initial and reassessments) including but not limited to:
• Age;
• Height;
• Weight;
• Sex;
• Hearing;
• Vision;
• Speech;
• Functional limitations;
• Nursing diagnosis; and
• History.
6.5.1.6 Aide notes which must contain the following information:
6.5.8 The home health agency records shall be retained in a retrievable form until destroyed.
6.5.10 Report of Major Adverse Incidents
6.5.10.2 A major adverse incident includes but is not limited to:
6.6 Discharge
6.6.3 When discharging a patient who does not wish to be discharged, a minimum of 2 weeks notice will be provided to permit the patient to obtain an alternate service provider. Exceptions to the 2 week notice provision would include:
7.2 Each patient shall have the right to:
7.3 The agency must establish a process for the prompt resolution of grievances, which must include:
8.1 Each home health agency shall develop and implement a documented ongoing quality improvement program. The program shall include at a minimum:
The home health agency shall have appropriate insurance coverage in force to compensate patients for injuries and losses resulting from services provided by the agency.
10.2 The plan shall:
10.2.2 Describe how the home health agency establishes and maintains an effective response to emergencies and disasters, including:
11.4 Specific Requirements for COVID-19
11.5 The agency shall amend their policies and procedures to include:
In the event any particular clause or section of these regulations should be declared invalid or unconstitutional by any court of competent jurisdiction, the remaining portions shall remain in full force and effect.