3412 EMERGENCY PROCUREMENT, DETERMINATIONS AND FINDINGS

3412.1 When an emergency procurement is proposed, the contracting officer shall prepare a written determination and findings ("D&F") that sets forth the justification for the emergency procurement.

3412.2 Each emergency procurement D&F shall include the following:

(a) Specific identification of the document as an emergency procurement D&F;

(b) The nature or description of the proposed procurement action;

(c) A description of the emergency, including the nature of the threat to the public health, welfare, or safety, and the nature of the harm that might occur if the requirement were not met by emergency procurement;

(d) A description of the requirement, including the estimated value or cost ;

(e) A description of the efforts made to ensure that proposals or offers are received from as many potential sources as possible under the circumstances, or a sole source justification;

(f) A determination that the anticipated costs to the University will be fair and reasonable; and

(g) Any other pertinent facts or reasons supporting the procurement on an emergency basis .

SOURCE: Final Rulemaking published at 39 DCR 2566 (April 10, 1992).