3405 SOLE SOURCE DETERMINATIONS AND FINDINGS

3405.1 When a sole source procurement is proposed, the contracting officer shall prepare a written determination and findings ("D&F") that sets forth the justification for the sole source procurement.

3405.2 Each sole source D&F shall include the following, when applicable:

(a) Specific identification of the document as a sole source D&F;

(b) The nature or description of the proposed procurement ;

(c) A description of the requirement, including estimated value or cost;

(d) A specific citation to the applicable provisions of §3401 of this chapter that provide authority for the sole source procurement;

(e) An explanation of the unique nature of the procurement or other factors that qualify the requirement for sole source procurement;

(f) An explanation of the proposed contractor's unique qualifications or other factors that qualify the proposed contractor as a sole source for the procurement;

(g) A determination that the anticipated costs to the University will be fair and reasonable;

(h) A description of the market survey conducted and the results, or a statement of the reasons why a market survey was not conducted, and a list of the potential sources contacted by the contracting officer or which expressed, in writing, an interest in the procurement; and

(i) Any other pertinent facts or reasons supporting the use of a sole source procurement.

SOURCE: Final Rulemaking published at 39 DCR 2566 (April 10, 1992).