3321.1 The contracting officer shall evaluate each proposal in accordance with the evaluation criteria in the solicitation.

3321.2 The contracting officer shall evaluate the cost estimate or price, not only to determine whether it is reasonable, but also to determine the offeror's understanding of the work and ability to perform the contract.

3321.3 The contracting officer shall document the cost or price evaluation.

3321.4 If any technical evaluation is necessary beyond ensuring that the proposal meets the minimum requirements in the solicitation, the contracting officer shall obtain technical advice from the appropriate University official(s) either individually or by convening a technical review panel.

3321.5 If a technical evaluation is done, a technical evaluation report shall be prepared by the University official making or supervising the evaluation. The report shall contain the following:

(a) The basis for evaluation;

(b) A summary, matrix, or quantitative ranking of each technical proposal in relation to the best rating possible; and

(c) A summary of findings.

3321.6 The contracting officer may also request that the technical evaluation report include an analysis of the technically acceptable and unacceptable proposals, including an assessment of each offeror's ability to accomplish the technical requirements

3321.7 A contracting officer may reject all proposals received in response to a solicitation by a written determination which concludes that to do so would be in the best interests of the University. The contracting officer's determination shall be approved by the Director.

3321.7 The reasons given for rejection may include, but are not limited to, the following:

(a) None of the proposals meet the requirements of the University;

(b) None of the proposals is acceptable for technical or other reasons;

(c) All otherwise acceptable proposals received are at unreasonable prices; or

(d) The proposals were not independently arrived at in open competition, were collusive, or were submitted in bad faith.

3321.8 When all proposals are rejected and no award will be made as a result of the RFP, the contracting officer shall cancel the RFP.

SOURCE: Final Rulemaking published at 39 DCR 2566 (April 10, 1992).