3310.1 During the pre-award period of a procurement by competitive sealed proposals, only the contracting officer and others specifically authorized by the Director or the contracting officer may transmit technical or other information, or conduct any discussions with prospective contractors.

3310.2 After receipt of proposals, the information contained in them and the number or identity of offerors shall not be made available to the public or to anyone at the University not required to have access to the information in the performance of his or her duties.

3310.3 No employee or agent of the University shall furnish information to a prospective contractor if, alone or together with other information, it might give the prospective contractor an advantage over others. However, general information that is not prejudicial to others may be furnished upon request.

3310.4 In order to ensure that solicited proposals (whether bearing a restrictive notice or not) are properly handled, the following notice shall be placed on the cover sheet of each proposal upon receipt:

NOTICE FOR HANDLING PROPOSALS

This proposal shall be used and disclosed for evaluation purposes only, and a copy of this notice shall be applied to any reproduction or abstract of this proposal. Any authorized restrictive notices which the submitter places on this proposal shall also be strictly complied with. Disclosure of this proposal outside the University for evaluation purposes shall be made only to the extent authorized by, and in accordance with, the procedures established under the procurement rules of the University.

3310.5 A contracting officer may release proposals outside the University for evaluation, consistent with the following requirements:

(a) A written agreement shall be obtained from the outside evaluator that the information contained in the proposal will be used only for evaluation purposes and will not be further disclosed; and

(b) Any authorized restrictive legends placed on the proposal by the prospective contractor or subcontractor or by the University shall be affixed to any reproduction or abstracted information made by the evaluator.

SOURCE: Final Rulemaking published at 39 DCR 2566 (April 10, 1992).