3215 PRE-BID CONFERENCES

3215.1 The contracting officer may use a pre-bid conference to explain the procurement requirements of an IFB.

3215.2 Each pre-bid conference shall be announced to all prospective bidders in the IFB.

3215.3 The pre-bid conference shall be held as early as possible after the IFB has been issued and before the bids are opened.

3215.4 Nothing stated at a pre-bid conference shall change the IFB. All changes in an IFB shall be made by written amendment.

3215.5 The contracting officer shall inform all participants at the pre-bid conference that statements made at the conference are explanatory only and do not operate to qualify or modify the IFB. All participants shall also be informed that the IFB and specifications will remain unchanged unless a formal written amendment is issued by the contracting officer.

3215.6 The contracting officer shall prepare a written report of the conference and shall supply a copy of the report to each prospective bidder who requests a copy in writing, including prospective bidders that did not attend the pre-bid conference. Nothing set forth in this report shall change the IFB.

3215.7 The report of the pre-bid conference shall be a public document.

SOURCE: Final Rulemaking published at 39 DCR 2566 (April 10, 1992).