3205.1 The Director may authorize submission of telegraphic bids or submission of bids by facsimile ("FAX") only if the date for opening of bids will not allow bidders sufficient time to submit bids in the prescribed form, or if prices are subject to frequent changes.

3205.2 Telegraphic and FAX bids shall contain the following:

1. (a) Specific reference to the IFB;
2. (b) The items, quantities, and prices for which the bid is submitted;
3. (c) The time and place required for delivery of the bid; and
4. (d) A statement that the bidder agrees to all the terms, conditions, and provisions of the IFB

3205.3 If submission of telegraphic or FAX bids is authorized, a telegraphic or FAX bid received by the designated office not later than the time set for opening of bids shall be considered.

3205.4 Telegraphic bids or FAX bids shall not be considered unless specifically permitted in the IFB

3205.5 The bidder shall be responsible for obtaining a confirmation from the University of the transmission of a bid by FAX.

SOURCE: Final Rulemaking published at 39 DCR 2566 (April 10, 1992).