7004.1 A CTE Grant recipient shall submit periodical written reports during the grant period and a final written report after the end of the grant award period. The reporting frequency and the content of the reports will be described in the RFA or the grant award notification.

7004.2 A CTE Grant recipient shall:

1. (a) Submit a written request and obtain written approval from OSSE before expending CTE Grant funds for a purpose that was not included in the original approved budget;
2. (b) Submit a written request and a modified budget for any proposed spending modification;
3. (c) Maintain accurate and complete records of all activities supported by the grant for three (3) years after the end of the grant period or as otherwise specified;
4. (d) Maintain records that document initial and periodic assessments, initial and periodic plans, and the ongoing progress of program activities; and
5. (e) Ensure confidentiality and prevent unauthorized access to records. Programs shall maintain all records, including required reports, documents and files on-site, in a properly secured cabinet or location. Records shall be accessed by authorized personnel only.

7004.3 OSSE may monitor a CTE Grant recipient during the grant period. OSSE's monitoring may include scheduled and unscheduled visits to the CTE Grant recipient's facility or principal place of business.

7004.4 A CTE Grant recipient shall fully cooperate with authorized representatives of the Government of the District of Columbia, including OSSE, and shall provide them access to facilities, staff, records, and other information related to the grant upon request, to the extent allowed by applicable law.

SOURCE: Final Rulemaking published at 61 DCR 12775 (December 19, 2014).