1810.1 Prior to issuing award documents to successful applicants, the Department shall notify in writing each applicant whose application was not selected for award;

1810.2 The Department shall prepare and issue the award documents to the prospective grantee or subgrantee, which shall include a transmittal letter and a NOGA that contains, at a minimum, the following:

1. (a) The terms and conditions that apply to the award;
2. (b) Any special conditions and performance standards that may apply;
3. (c) Any available forms for reporting programmatic and financial activities and to request funds;
4. (d) Any conditions for amendment and/or termination of the grant or subgrant;
5. (e) Name, address, telephone number and email address of the granting Department's point of contact;
6. (f) Grant or subgrant number assigned by the granting Department;
7. (g) Catalogue of Federal Domestic Assistance (CFDA) number (if funding is from a federal grant);
8. (h) Beginning and ending dates of the award;
9. (i) Name, title, address and telephone number of the official point of contact for the grantee;
10. (j) Grantee's Tax ID or EIN number;
11. (k) Amount of the funds awarded and the amount of any financial or in-kind matching resources, if any, that the grantee must contribute;
12. (l) Signature lines for the authorized representatives from the Department and grantee; and
13. (m) Language incorporating the application by reference.

1810.3 If the award amount and/or project period are different from those in the application or if the Department requires further clarification of proposed performance standards in the application, the applicant shall be required to submit

and obtain approval of the requisite modifications.

1810.4 Modification of award amount and/or the project period or clarification of proposed performance standards may be accomplished either prior or subsequent to the final award to the awardee.

1810.5 The award shall contain a special condition that prohibits expenditure of funds by the grantee until submission and approval of any required modifications or clarification.

1810.6 The terms and conditions stated in the award document shall specify the administrative requirements to which the awardee must adhere. The terms and conditions shall contain, but not be limited to, the following items:

(a) A statement that the award is being made from federal grant funds awarded to the Department, if applicable:

(b) Citations to the statute and implementing regulations that authorize the award;

(c) The grant's CFDA number, if applicable;

(d) All applicable federal and District regulations;

(e) Payment provisions identifying how the grantee will be paid for performing under the award;

(f) Reporting requirements, including programmatic, financial and any special reports required by the Department;

(g) Compliance issues and conditions that must be met by the grantee;

(h) Deliverables, deliverable dates, reporting requirements, and the basis for payment; and

(i) A statement that the District reserves all rights to use any remedy available in law or regulation for the non-compliance with the grant agreement.

SOURCE: Final Rulemaking published at 60 DCR 15243 (November 1, 2013).