1611.1 Each child-placing agency shall have a personnel file on each employee, which shall include, but not be limited to, the following:

1. (a) The application for employment or resume;
2. (b) Applicant's educational credentials;
3. (c) At least three (3) letters of reference;
4. (d) Annual performance evaluations signed by both the employee and supervisor;
5. (e) Record of any personnel actions;
6. (f) Documentation of any professional licensure;
7. (g) Name of employee's immediate supervisor;
8. (h) Documentation of participation in in-service training;
9. (i) Signed statement by employee that written personnel policies were reviewed;
10. (j) Criminal record (other than minor traffic violations);
11. (k) Physical examination reports required in §1612.2;
12. (l) Letter of resignation or reason for termination, upon termination of employment with the agency; and
13. (m) Job position description.

1611.2 Each child-placing agency shall have written procedures to safeguard the confidentiality of the personnel records.

1611.3 Each child-placing agency shall maintain the personnel records of any employee who leaves the agency for a period of five (5) years.

SOURCE: Final Rulemaking published at 37 DCR 3033, 3037 (May 11, 1990).