8303.1 Policy: The PBC shall make every effort to use its existing workforce, if qualified, to fill vacant positions. As such, qualified employees may seek promotions and transfers within the PBC through the posting of vacancies.

8303.2 The following procedures shall apply:

1. (a) The personnel requisition form shall be received by Human Resources, completed and approved, prior to the posting of vacancies;
2. (b) Jobs shall be posted by the Human Resources at designated locations within all facilities;
3. (c) Postings shall contain the following information:
4. (1) Job posting number;
5. (2) Date posted;
6. (3) Bidding date deadline;
7. (4) Job title;
8. (5) Classification;
9. (6) Department and unit;
10. (7) Special requirements (skills, licenses, certifications, regulations, registrations, education, funding source); and
11. (8) Salary.
12. (d) Job vacancies shall be posted for a minimum of five (5) workdays for internal applicants and a minimum of ten (10) workdays for outside applicants. Every effort shall be made to notify applicants regarding the status of their candidacy upon completion of the selection process;
13. (e) Employees who wish to be considered for posted jobs shall submit their request with Human Resources using a bid card. Candidates must submit separate bids for each posted job in which they are interested. Human Resources shall review the personnel records of all prospective candidates and conduct the screening process; and
14. (f) If operational needs determine a position must be filled immediately, the position may be filled before or during the posting process. The CEO must approve emergency appointments.

8303.3 Referrals: Human Resources shall refer the names of internal candidates meeting the job qualifications to the department where the vacancy exists. Human Resources shall not refer applicants from outside the PBC until it has been determined that there are no qualified internal candidates.

8303.4 Selection: The primary responsibility for selecting the most qualified person for the job rests with the department where the vacancy exists. Human Resources shall screen candidates to assure that potential candidates meet the criteria for positions, coordinate interviews and assist in the

selection process.

8303.5 Collective bargaining agreements: Union contracts often contain specific rules concerning the posting and filling of vacancies within the group of positions covered by the contract. Department heads who have employees covered by a union contract shall consult with Human Resources regarding any special posting and vacancy filling requirements under such contracts.

SOURCE: Final Rulemaking published at 45 DCR 7353, 7365 (October 9, 1998).