8302.1 Policy: Staff requisitions shall be processed to maintain current employee information and records through the appropriate preparation of personnel requisition forms.

8302.2 The following procedures apply:

1. (a) The manager for the department receiving the employee shall initiate and submit to Human Resources the personnel requisition form;
2. (b) Personnel requisition forms submitted to Human Resources must be typed and completed with the following information:
3. (1) Name;
4. (2) Address;
5. (3) Social Security Number;
6. (4) Initiation date;
7. (5) Effective date;
8. (6) Proposed action;
9. (7) Present status; and
10. (8) Proposed status.
11. (c) Incomplete forms shall be returned to the sender for completion;
12. (d) Every effort shall be made to prepare, approve, and submit personnel requisition forms to Human Resources within five (5) days of status change;
13. (e) Salary adjustments and terminations must be reviewed and approved by the respective Vice President and Human Resources.
14. (f) Human Resources shall process and distribute the personnel requisition forms as follows:
15. (1) Employee's file;
16. (2) Payroll Department; and
17. (3) Department Manager.
18. (g) A personnel requisition form shall be the only document by which an employee can be entered into payroll and effect a change in status. Department managers, Human Resources and Payroll shall ensure that submitted forms have the appropriate approvals and are completed correctly; and
19. (h) Employees shall be responsible for initiating name, address, and marital status changes by completing an employee change form submitted to their manager.

SOURCE: Final Rulemaking published at 45 DCR 7353, 7364 (October 9, 1998).