3518.1 All operating programs shall be required to maintain records of the number of participants served. Participant records shall be kept as follows:

a. To ensure proper tracking of services to youth, all programs shall be required to have their program participants sign in daily, except as provided in the following paragraph. A sign-in sheet, showing program name, date, the name of the program supervisor, and the names of all participants, shall be maintained by each program. Copies of the sign-in sheets shall be provided to CBPA at regular intervals.

b. In programs where participant confidentiality must be maintained, or where it would be impractical to maintain a sign-in sheet for participants, the NPC must submit an alternative method for participant record-keeping for approval by the NPC Council of Chairpersons.

c. CBPA shall add all new participants' names from the sign-in sheets to the NPC's membership rolls within thirty (30) days of receipt.

SOURCE: Final Rulemaking published at 39 DCR 2521, 2530 (April 10, 1992).