9731 RECORDS RETENTION

9731.1 Each PCT training program shall maintain an accurate and appropriate system of record keeping.9731.2 Each training program shall ensure that administrative and personnel records are protected against loss, destruction, and unauthorized review.9731.3 A facility shall maintain a record for each trainee which shall include the following information:- (a) Completed and signed application;

- (b) Results of entrance assessment;

- (c) Trainee's Record of academic performance;

- (d) Evidence of vaccinations or immunity to communicable diseases;

- (e) Board issued clinical evaluation form completed and signed by clinical instructor;

- (f) Signed statement for receipt of school policies and certification requirements regarding examination and criminal background check; and

- (g) Additional documents per the school's policies.9731.4 Each instructor's personnel records shall be maintained by the facility and shall include application data, qualifications, and a position description, and shall be available for review by the Board.9731.5 All records shall be maintained by the training program for a minimum of seven (7) years.

SOURCE: Final Rulemaking published at 66 DCR 11404 (August 23, 2019).