1517.1 Records listed as permanent on an approved schedule or Disposal List shall be offered to the Archives at the time specified in the schedule or list.

1517.2 Agencies and the Records Center shall submit to the Archivist on a form specified by the Administrator a request to transfer permanent records and shall follow all guidelines and procedures specified by the Archivist.

1517.3 The Archivist may disapprove a transfer of records for the following reasons:

1. (a) Lack of space or staff preclude the proper care of the records;
2. (b) Finding aids necessary for the use of the records are not transferred at the same time as the records;
3. (c) Restrictions on the records are such that they preclude use of the records by the public;
4. (d) The records are in such disarray and disorder that they cannot be used practically for research purposes;
5. (e) The percentage of nonrecord and nonpermanent material intermingled with permanent records is so high that the costs of screening the records outweighs the benefits;
6. (f) The records are incorrectly described in the request for transfer; or
7. (g) For other sufficient reasons as determined by the Archivist.

1517.4 Records appraised as permanent that are disapproved for transfer because of restrictions on access may be stored in the Records Center.

1517.5 The Archivist may accept the transfer of permanent records earlier than the time specified in an approved schedule or Disposal List.

SOURCE: Final Rulemaking published at 34 DCR 7001, 7016-17 (October 30, 1987).