1. (a) If an entity fails to comply with the affirmative fair housing marketing plan requirements or it appears to the housing agency that the entity may not achieve the goals of the plan or that the implementation of the plan should be modified, the housing agency may schedule a compliance meeting with the entity.
2. (b) The purpose of the compliance meeting is to review the entity’s compliance with the affirmative fair housing marketing plan requirements and the implementation of the plan and to indicate any changes or modifications which may be required in the entity’s plan.
3. (c) The housing agency shall send a notice of the compliance meeting to the last known address of the entity by electronic or other means. The notice shall advise the entity of the right to respond not more than ten (10) business days after the date of the notice to the matters identified as subjects of the meeting and to submit information and relevant data evidencing compliance with subtitle 8-37ee of the Regulations of Connecticut State Agencies and the affirmative fair housing marketing plan.

4. (d) The entity shall provide, prior to or at the compliance meeting, specific documents, records and other information relevant to compliance. Such information shall include, at a minimum:

   1. (1) Copies of all advertising in the relevant geographic areas as appropriate, including newspaper, radio, television, and electronic advertising;
   2. (2) A photograph of the sale or rental sign at the site of construction, if applicable;
   3. (3) A copy of the brochures and other printed materials used in connection with sales, rental, or participation in programs administered by the entity;
   4. (4) Evidence of affirmative marketing to groups which are least likely to apply for the subject housing opportunity;
   5. (5) Evidence of instructions to the entity’s employees with respect to the entity’s policy of nondiscrimination;
   6. (6) A description of training conducted with the entity’s staff;
   7. (7) Evidence of nondiscriminatory hiring and recruiting policies for the entity’s staff engaged in the sale, rental, or administration activities;
   8. (8) Copies of applications and waiting lists of prospective buyers, renters, and participants maintained by the entity;
   9. (9) Copies of sign-in lists maintained for prospective buyers and renters that expressed interest in the housing opportunities, if applicable;
   10. (10) Copies of selection and screening criteria; and (11) Copies of relevant sales or lease agreements.
5. (e) Based on the information provided pursuant to subsection (d) of this section, the housing agency shall notify the entity not more than twenty (20) business days after the compliance meeting whether the entity is in compliance with subtitle 8-37ee of the Regulations of Connecticut State Agencies or affirmative fair housing marketing plan, or if the matters raised at the compliance meeting cannot be resolved.
6. (f) If the entity cannot resolve the matters raised at the compliance meeting, the housing agency may conduct a comprehensive compliance review as set forth in section 8-37ee-704 of the Regulations of Connecticut State Agencies.
7. (g) If the entity fails to attend the scheduled compliance meeting, the housing agency shall notify the entity no later than ten (10) business days after the date of the scheduled meeting, in writing, by electronic means or otherwise, and shall advise the entity as to whether a comprehensive compliance review shall be conducted.

(Effective February 4, 2025)