1. (a) General requirements. The filing office maintains for public inspection a searchable index for all UCC records that provides for the retrieval of a record by the name of the debtor or by the file number of the initial financing statement to which the record relates. The index associates each initial financing statement with each filed UCC record relating to it.
2. (b) Search requests. A search request shall set forth the full correct name of a debtor and shall specify whether the debtor is an individual or an organization. When the debtor is an individual, a search request shall designate separate fields for surname, first personal name, additional name, and any suffix. All individual search requests shall set forth a surname.

3. (c) Rules applied to search requests. Search results are created by applying standardized search logic to the name presented to the filing office. The following, and only the following rules are applied to conduct searches:

   1. (1) There is no limit to the number of matches that may be returned in response to the search criteria;
   2. (2) No distinction is made between upper and lower case letters;
   3. (3) Punctuation marks and accents are disregarded. For purposes of this section, punctuation and accents include all characters other than the numerals 0 through 9 and the letters A through Z (in upper and lower case) of the English alphabet;
   4. (4) Noise words and abbreviations in a name that indicate the existence or nature of an organization are disregarded;
   5. (5) All spaces are disregarded;
   6. (6) Surnames and first personal names of individuals are searched exactly as provided. When an initial is provided for the first personal name, the system shall search for that initial only. If no first personal name is provided, the system shall equate it with all first personal names. If no additional name is provided, the system shall equate it with all additional names.
   7. (7) After taking the rules specified in subdivisions (1) to (6), inclusive, of this subsection into account to modify the name of the debtor requested to be searched and to modify the names of debtors contained in financing statements in the UCC information management system, the search shall reveal only names of debtors that match the standard search logic.
   8. (8) At times the results of a search may yield more than an exact name match due to the method in which tax lien information is electronically transmitted to the UCC information management system pursuant to the Internal Revenue Code.
4. (d) Response to search requests. No later than the fifth business day after the filing office receives a search request, the person making such request shall receive a request for information report. The request for information report shall include the name of the debtor searched and the through date. If the search yields any UCC records relating to the debtor, then the request for information report shall include information concerning the debtor's address; the lapse date of the security interest; the secured party's name and address; the type of filing; the volume and page number; the number of pages; and the date and time of filing. The request for information report shall be sent to the requestor via electronic mail unless the remitter requests first-class mail via the United States Postal Service, in-person pick-up or courier service. If the search does not yield any UCC records relating to the debtor, then the request for information report shall state that no information was found.

(Adopted effective December 11, 2002; Amended March 18, 2026)