1. (a) General. The filing office uses the UCC information management system to store, index, and retrieve information relating to financing statements. The UCC information management system includes the searchable indexes.

2. (b) Identification numbers.

   1. (1) Each initial financing statement is identified by a unique file number. A record is created in the UCC information management system for each initial financing statement.
   2. (2) A UCC record other than an initial financing statement is identified by a unique file number assigned by the filing office. In the UCC information management system, records of all UCC records other than initial financing statements are linked to the record of their related initial financing statement.
3. (c) Identification of parties. The names and addresses of debtors and secured parties are stored in the UCC information management system.

4. (d) Type of record. The type of UCC record from which data is transferred is identified in the UCC information management system.

   1. (1) Amendments generally. The filing office shall not delete any information from the UCC information management system in response to an amendment. Upon the filing of an amendment, the status of the parties shall be unchanged, except that in the case of an amendment that adds a debtor or a secured party, the filing office shall add the new debtor or secured party to the appropriate index and the new debtor or secured party shall be associated with the record of the financing statement in the UCC information management system. With an amendment that designates an assignee, the filing office shall add the assignee as a secured party of record with respect to the affected financing statement in the UCC information management system. Notwithstanding the filing of an amendment that purports to delete a debtor or a secured party from a financing statement, the filing office shall not delete a debtor or secured party of record from the UCC information management system. Except in the case of a continuation statement, the filing of an amendment does not affect the status of the financing statement.
   2. (2) Continuation statement. Upon the timely filing of one or more continuation statements, the lapse date of the financing statement shall be extended for an additional five-year period beginning on the date the record would have lapsed in the absence of the filing of a continuation statement. The lapse date shall be extended once, notwithstanding the fact that more than one continuation statement is filed within a given 6-month period prior to a lapse date. Notwithstanding the immediate extension of the lapse date for those secured parties of record who file timely a continuation statement within a given 6-month period prior to a lapse date, such lapse date remains effective solely for purposes of determining whether a subsequent continuation statement filed in the same 6-month period is timely. The filing of a continuation statement shall have no effect upon the status of any party to the financing statement or upon the status of the financing statement except to extend the lapse date.
   3. (3) Termination statement. The filing of a termination statement shall have no effect upon the status of any party to the financing statement or upon the status of the financing statement.
5. (e) Filing date and filing time. The filing date and filing time of UCC records are stored in the UCC information management system. Calculation of the lapse date of an initial financing statement is based upon the filing date.
6. (f) Lapse indicator. An indicator is maintained by which the UCC information management system identifies whether or not a financing statement shall lapse and, if it does, when it shall lapse.
7. (g) Page count. The total number of pages in a UCC record is maintained in the UCC information management system.

(Adopted effective December 11, 2002; Amended March 18, 2026)