The following information concerns the maintenance and use of records in the board's special educational programs:

1. (1) Name: Special Education Program File
2. (2) Type: Automated and Manual
3. (3) Purpose: to enable the board to meet the requirements of Section 10-295 of the Connecticut General Statutes to provide special educational programs to all residents of the state who, because of blindness or impaired vision, require such special education.
4. (4) Source of Data: Routine sources of information maintained in the special educational program file include the student, the student's parents, physicians and other health care professionals or providers, and educational professionals and institutions.
5. (5) Legal Authority: Section 10-295 of CGS.

6. (6) Categories of Personal Data:

   1. (A) Education including school name, level of study and performance or grade level;
   2. (B) Health including physical and mental capacities, medical diagnosis, history of treatment and prognosis;
   3. (C) Educational and vocational including vocational potential, psychological and other test results, pupil placement team reports and individual educational plans; and
   4. (D) Financial including cost of student program.
7. (7) Categories of other Data: student name, address, date of birth, telephone number, social security number and case record number.
8. (8) Category of Person: blind or seriously visually impaired residents of the state regardless of age, requiring special educational programs.

9. (9) Use of Records: information in the special educational program files used by persons identified in Section 10-293-50 (a) (2) of these regulations to:

   1. (A) establish eligibility for services;
   2. (B) assist in selection of an appropriate program of study for each eligible applicant or student;
   3. (C) establish the basis of cost of each individual program of study;
   4. (D) assist in budgeting for the total program.
10. (10) Retention Schedule: personal data, academic and attendance records are retained for fifty (50) years; special educational programming information is retained not longer than six years after graduation of the student or graduation of the class to which he/she belonged.

(Effective July 28, 1988)